Experienced Legal Administrative Assistant Jobs

3+ years' experience as a Litigation Legal Assistant/Legal Secretary in a private law firm (insurance defense helpful; healthcare/regulatory experience helpful)

Excellent communication, proofreading and organization skills

Knowledge in TOA and TOC helpful

Excellent verbal and written communication skills

Document preparation and e-Filing for submissions to state and federal agencies as well as commercial insurance companies

Maintaining a diary of time-sensitive filing deadlines and follow-ups

3+ years' experience as a Litigation Legal Assistant/Legal Secretary in a private law firm (insurance defense helpful; healthcare/regulatory experience helpful)

Excellent communication, proofreading and organization skills

Knowledge in TOA and TOC helpful

Excellent verbal and written communication skills

Document preparation and e-Filing for submissions to state and federal agencies as well as commercial insurance companies

Maintaining a diary of time-sensitive filing deadlines and follow-ups

• 3+ years of experience in heavy schedule management and/or travel planning

• Take on various other work and responsibilities, as needed

Exhibit exceptional skills in the following areas:

• 5+ years of experience in the handling and the safeguarding of proprietary and confidential information

• 5+ years of experience with Microsoft office suite

• 3+ years of experience providing administrative support to multiple executives

Must possess strong attention to detail, ability to balance multiple projects and strong time management skills.

Must possess advanced knowledge of Microsoft Office software, including Outlook, Word, and Excel.

Must possess knowledge of the patent prosecution process, terminology, and associated deadlines.

Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above-average critical thinking skills.

St. Louis law firm seeks legal administrative assistant with 3+ years of experience in Intellectual Property.

Assists with trademark and copyright due diligence.

May assist with contract management system.

Excellent grammar, proofreading and organizational skills.

Must possess the ability to organize, prioritize, and manage multiple tasks

Must possess superior oral and written communication and interpersonal skills.

Technical expertise in MS Office, including strong skills in Excel, Word, Outlook, PowerPoint

Performs a variety of administrative and executive support tasks which are highly confidential and sensitive in nature.

DWT offers competitive compensation in addition to ample benefits including but not limited to:

Basic knowledge of Microsoft Office products

Intermediate knowledge of Microsoft Office Word

Excellent grammar and proofreading skills

At least one year experience in a professional office preferred

Communicate clearly with all appropriate team members on project status

Previous experience in project management and project management tools.

High School diploma and a minimum of 4 years of experience in an administrative support position.

2 years’ experience using Microsoft Office/Microsoft 365, including advanced use of Word, Excel, Outlook, and PowerPoint.

Experience using complex electronic databases and computer and web-based expense, travel, scanning, correspondence (e.g., Fed Ex) and billing systems.

High School diploma and a minimum of 6 years of experience in an administrative support position.

Previous experience in a large corporate environment, in-house law department or law firm.

Salary Range: Commensurate with experience and qualifications

Data entry and distribution of mail

Maintaining computer and hard copy filing systems

Supporting Attorneys and Agents with administrative functions

Job Posting End Date (Continuous if Blank)

Estimated Appointment End Date (Continuous if Blank)

Compensation offered for this role is $35,400.00-$52,725.00 per year and is based on experience and qualifications.

Manages calendars and files related to events and details in the case management systems

Monitors and maintains compliance with Team Connect (Litigation Management System)

Enters and manages data, including pleadings, motions and trial, arbitration and mediation letters

1-3+ years of experience in a litigation setting or prior insurance defense experience preferred

Prior experience scheduling mediations, hearings and depositions preferred

Organized and good time management skills

At least two (2) years working experience as a legal assistant or administrative assistant.

Prior law office experience is preferred. Family law experience a plus.

Skilled in using Microsoft Office 365 Suite of applications: Word, Excel, Powerpoint, Outlook, Teams

Experience with Clio a plus

Good written and verbal skills

Excellent attention to detail, particularly in grammar, editing and formatting documents for Executive management

For full-time staff employees, Indiana University offers a wide array of benefits including:

2 years of relevant experience

Experience working in a legal or executive level office environment

Strong verbal communication and listening skills

Demonstrates excellent judgment and decision making skills

DWT offers competitive compensation in addition to ample benefits including but not limited to:

Basic knowledge of Microsoft Office products

Excellent grammar and proofreading skills

At least one year experience in a professional office preferred

Communicate clearly with all appropriate team members on project status

Self-starter with a high degree of attention to detail

· Sufficient experience, education, training, and skills to satisfactorily perform the requirements of this Statement of Work.

· Skill in operating a personal computer, scanner, or other automated office equipment.

· Experience and expertise in performing the requisite services

· Related experience working with a federal or state legal or law enforcement entity

· Obtains needed information from appropriate sources and submits drafted legal documents to the appropriate AUSA.

· With limited instructions from the AUSA, prepares responsive documents.

Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence.

Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes.

Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.

Experience e-filing in both state and federal courts is a must.

Excellent planning and organizational skills.

Prepares legal documents and correspondence from draft.

Experience in legal administrative support, including with document and matter management systems and databases

Ensure accurate entry in legal matter management systems

Update legal matter and document management systems to reflect current status

Oversee settlement check request processes, including accurate entry in matter management systems and follow up with outside counsel as needed

Experience supporting litigation teams and litigation case managers

Strong ability to multi-task, prioritize, and manage high-volume of work, including supporting multiple individuals

Highly proficient computer skills, including Excel, Microsoft Office, Word, Outlook, PowerPoint and Adobe Professional and database management software

Excellent project management skills and a positive attitude

Required Skills, Knowledge & Abilities:

Managing and organization of company lawsuit portfolio, including administering case tracking systems and management database

Support Legal operation improvements through participation in various project management administrative roles

Management Software, and maintain associated files

Experience in legal administrative support, including with document and matter management systems and databases

Ensure accurate entry in legal matter management systems

Update legal matter and document management systems to reflect current status

Oversee settlement check request processes, including accurate entry in matter management systems and follow up with outside counsel as needed

Experience supporting litigation teams and litigation case managers

Manage all aspects of the vehicle repurchase process

Tracks status of cases and follows proper chronological steps for service of process, statutory requirements, and case filings.

Other duties and responsibilities as assigned.

1 year of experience or more in criminal justice or similar

5 or more years of experience in criminal justice or similar

Summarizes data in preparation of standardized reports.

Associates degree or some college