Had Executive Administrative Assistant

🔍 Georgia

• Atlanta
• Dekalb

(https://careers.georgia.gov/jobs/42759/other-jobs-matching/location-only)

New

📁

(https://careers.georgia.gov/landingpages/administrative-operations-support-opportunities-at-team-georgia-16)

Administrative & Operations Support

💼

Community Affairs, Georgia Department of

• DCA

📅   

4 hours ago Post Date

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Make a difference and join the DCA Team!

DCA gives employees more to do than merely make a living.

We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement.

If public service, a great environment, and the desire to enrich the lives of others motivate you to do your best work, you should consider joining the DCA Team.

OUR MISSION

To help build strong, vibrant communities.

OUR VISION

For Georgians of today and tomorrow to have the opportunity to live and work in thriving communities.

OUR CULTURE

We are a diverse team of highly competent and committed professionals who strive to help people and communities thrive through technical expertise, innovative thinking, and a passion for making a difference.

Team members are at their best when collaborating and supporting each other as they perform challenging and dynamic work

General Description

The Georgia Department of Community Affairs (DCA) is a state organization dedicated to partnering with communities to help create a climate of success for Georgia's families and businesses. DCA offers a fast-paced, challenging, and dynamic environment that requires attention to detail, pride in quality of work, and the ability to work as a versatile team player.

Overview Of Job

The Georgia Department of Community Affairs (DCA) is seeking an Executive Administrative Assistant for the Housing Assistance Division. This position reports directly to the Division Director

• Housing Assistance Division and will be responsible for receiving telephone calls, maintaining the schedule of the Division Director and scheduling travel and other tasks as assigned, providing requested information, and/or forwarding callers and emails to the appropriate locations or individuals for the Housing Assistance Division at the DCA central location in Atlanta. This role is also responsible for greeting the Division Director’s visitors, determining the nature of their business, and providing appropriate information or directing visitors to the appropriate personnel. Additionally, this role will require the successful candidate to perform a wide variety of office administration duties for the assigned functions or program areas. These duties may be complex in nature and may involve access to confidential information. This includes, but is not limited to, accessing personal information, investigating and/or resolving issues and project management. The position will require the successful candidate to draft reports, correspondence, other documentation and/or presentations. The applicant will also represent the program or unit as needed and provide information and assistance to internal and external customers.

The employee will work up to 40 hours/week with occasional evening/overnight events. Orientation will take place at the Georgia Department of Community Affairs, Central Office, 60 Executive Park South, NE, Atlanta, GA 30329 and the employee will be working in person on a hybrid schedule at the Central Office for three (3) days in the office and two (2) days remote work. Masks and COVID-19 protocols are encouraged. Duties will require in-office presence and off- site travel.

Core Responsibilities

• Perform other related duties, as assigned.
• Continually provide outstanding customer service to all stakeholders.
• Manage projects for the Division Director.
• Work requires the ability to read, understand, explain, and apply program guidelines and regulations and prepare clear and concise reports; understand and follow written and oral instructions accurately and consistently with a minimum of supervision; operate computers and other electronic devices with word processing, spreadsheet, and other rental assistance and/or housing software.
• Ability to understand and explain the programs with the Housing Assistance Division and its regulations to landlords, tenants, program participants and the general public.
• Write, distribute email, correspondence memos, faxes, and forms.
• Answer and direct phone calls.

Knowledge, Skills, & Abilities

• Excellent knowledge of the Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to work autonomously and efficiently while being a good steward of the state's resources
• Excellent communication and public speaking skills

Minimum Qualifications

• Excellent organizational skills with the ability to multi-task, meet deadlines, and work in a fast-paced environment
• Multi-line telephone system operation experience
• Excellent customer service skills with the ability to work well under pressure
• Solid oral and written communication skills
• Ability to exercise considerable judgement and discretion
• Ability to provide administrative support to the Housing Assistance Division
• Bachelor’s degree from an accredited college or university AND three years of related experience OR an equivalent combination of related experience, education and training.
• Strong computer skills including Microsoft Office Suite
• Must be detail oriented and organized

Preferred Qualifications

Preference will be given to applicants who in addition to meeting the agency specific minimum qualifications possess at least one of the following:

• Holds DOAS certifications (Basic P-Card, GCPM and TGM curriculums)
• Team Georgia Marketplace Experience
• Familiarity with the various programs within the Housing Assistance Division, program requirements, application process, etc.
• Excellent presentation and public speaking skills
• Knowledge of local government operations
• Knowledge of State P-Card and/or Procurement Programs
• Experience in developing RFPs, RFQs and RFQCs

Note

This job will be required to immediately seek and obtain Georgia Purchasing Curriculum and Certifications as follows: P-Card Certification (66600W, TGMJ00W, 8800L, TGM105W); Basic Certification (J0J0L, 3000L, 3010L, 7050W, 8600L); Team Georgia Marketplace certification as a Buyer (TGMJ0W, TGM40L, TGMJ5W, TGM40L, TGM50L, and TGM60L) and RFP Certificate (3015W, 3020L, 3025L, 3022W, 5000L, 6000L).

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the business and requirement of the job change.

Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

WORKING CONDITIONS (TRAVEL, HOURS, ENVIRONMENT)

This position is currently designated as a hybrid (part in-office and part remote/Telework) position.

This position is full time (40 hours per week) and may require occasional overtime.

Local periodic travel may be required.

Physical/Sensory Requirements

Sedentary Work – Ability to exert 10

• 20 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Note

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law. All qualified applicants will be considered but may not necessarily receive an interview. Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided.

Selected applicants will be contacted for next steps in the interview process.

Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

DCA is an Equal Opportunity Employer. If you need an accommodation for an interview, please contact the Human Resources Office at (404) 679-4845

Hiring is contingent upon satisfactory results of employment verification, background, criminal records investigation and motor vehicle reports.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the business and requirement of the job change.

This job posting may close at any time upon gaining a sufficient applicant pool from which to select a qualified candidate.

All duties and responsibilities listed are considered to be essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Marginal functions of the position (those that are incidental to the performance of the job duties) have not been included.

However, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.

Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.

Additional Information

• Agency Logo:
• Shift: Day Job
• Internal Contact Name: LaTara Montgomery
• Number of Openings: 1
• Requisition ID: ADM0FU0
• Internal Contact Email: [email protected]
• Advertised Salary: $52k-$57k