Executive Assistant Jobs

Position requirements:

• Ideal candidate will provide top-level assistance for high level executives.
• Ability to maintain confidentiality and understands the importance of discretion and diplomacy
• They should be well-organized and
• Positive, friendly, and supportive attitude; high level of integrity and accountability
• Exceptional organization and prioritization skills, initiative, and ability to learn quickly
• Position will require becoming a licensed real estate assistant at company’s expense.
• 3+ years of administrative experience required; real estate, mortgage, or escrow experience a plus
• Strong technology skills (MS Office, Google Apps, databases, spreadsheets, social media)
• Strong written and verbal communication skills and attention to detail

Key responsibilities:

• Follow our model, utilize available resources, and network with peers on a national level to determine best administrative solutions for the company
• Constantly build and update systems to create more efficient and inexpensive ways to run the company
• Be the gatekeeper and organizer, protect team members’ time, ensure all are focused on 20% activities, and hold salespeople accountable for daily goals
• Keep job descriptions and training plans up-to-date
• Consistently maintain and improve online procedures documentation, company technology, and systems, focusing on efficiency, consistency, scalability, clarity, and customer service
• Manage administrative team members, including virtual team members
• Work with team to implement business plan including goals, GPS, budget, and org chart
• Achieve budget objectives by leading with revenue, managing expenses, reviewing P&L weekly with CEO, and creating efficiencies
• Call clients and personal sphere of influence to reinforce LEA as the real estate company of choice
• Ask for client testimonials, reviews, and referrals
• Track client survey responses to identify processes that need improvement to enhance client satisfaction
• Reinforce established policies, standards, and operating principles with team members
• Hire, lead, manage, and hold administrative team members and vendors accountable utilize KW systems for hiring and accountability, hiring to established org chart and budget
• Manage CEO’s email and calendar, support and assist her, remove obstacles from her path
• Collaborate with CEO and other department leads to implement the company’s mission, strategic vision, operating principles, and culture

Skills and Character Necessary:

• Notice and take pride in the details

• Team player

• Proven ability to lead yourself and others with conviction