Executive Assistant Jobs

We’re VCU - more than 300,000 strong. A mix of attitudes, styles and stories. There’s nowhere like this and no one like us. At VCU, we exceed through learning, research, creativity, service and discovery - the hallmarks of the VCU experience.

Since its founding in 1937, the VCU Business School has built strong ties with the Richmond community and beyond. Offering 13 bachelor’s and 19 master’s degrees, as well as three Ph.D. concentrations and seven certificate programs, we welcome nearly 4,000 students each year. The Brandcenter at VCU is a multi-faceted center of excellence within VCU’s School of Business with a mission to educate and influence today’s brand leaders by using creativity to solve business problems.

This isn't business as usual. It's innovation at work. We are unlike any business school you've ever seen.

Join us. You can be unstoppable here.

Position Summary:

The Brandcenter seeks a highly motivated and qualified Executive Assistant. This position provides executive level administrative support to the Executive Director of the Brandcenter, and ensures that the daily operations of the center are run effectively and in accordance with the established goals and objectives of the unit. The Executive Assistant will serve as the primary point of contact for the Executive Director and act as a liaison between the Brandcenter, other internal and external officials, and organizations.

Typical Responsibilities:

• Coordinate logistics and prepare personalized travel itineraries.
• Manage highly complex and dynamic calendar, ensuring Executive Director arrives to and ends meetings on time. Courteously prioritize and schedule all calls and meetings, including reservation and preparation of the proper room or facility.
• Create, draft, and prepare correspondence, presentation materials, and reports on the Director’s behalf, exhibiting attention to detail and organization of confidential and sensitive documents.
• Participate as needed in special projects.The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Partner with the Executive Director on projects and deliverables.
• Assist in handling logistics of scheduling board meetings, including preparing, organizing and collecting materials, communicating with board members on scheduling.
• Provide executive support including scheduling and organizing activities such as meetings, travel, and events.
• Make high-level contacts of a sensitive nature with advisory board members, using discretion and diplomacy and time sensitivity.
• Ability to ascertain the needs of the Executive Director and stay steps ahead, paving the way for the Executive Director on any given task.
• Facilitate information for a variety of meetings, projects, and tasks.
• Collaborate with Brandcenter leadership, faculty, and staff.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director and determine appropriate action, referral, or response.
• Responsible for providing effective telephone and email communications both internally and externally while maintaining a professional image.
• Serve as primary point of contact for internal and external constituencies on all matters, which includes organizing and coordinating the Executive Director's outreach and external relations efforts.

Minimum Qualifications:

• Strong written and verbal communication skills and excellent time management skills.
• Previous experience working in a professional office environment providing administrative and or executive support.
• Ability to exercise good judgment in a variety of situations and independently work under pressure from concept to completion.
• The ability to work independently and be agile, flexible, and have the ability to think and move fast while maintaining a realistic balance among multiple priorities.
• Experience working with confidential materials, with the highest level of integrity, honesty, and complete respect for confidentiality.
• Passionate, driven, and energetic, with a professional, friendly demeanor and demonstrated ability to collaborate effectively.
• Strong organizational skills, detailed oriented.
• Proven technology and knowledge of Google Suite, Word, and Excel are essential with a willingness and ability to learn new software and systems as needed.

• Experience working in and fostering a diverse and inclusive work environment or the commitment to do so as an employee at VCU.

Preferred Qualifications:

• Five to seven years’ experience supporting executives.
• Bachelor's degree or equivalent combination of education and experience
• Knowledge/experience of the creative advertising industry

Additional Information:

Priority will be given to candidates who submit their applications by August 18th.

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, retirement planning and savings options, tax-deferred annuity and cash match programs, generous tuition benefit, employee discounts, well-being resources, abundant opportunities for career development and advancement and more. Learn more about VCU’s benefits here: https://hr.vcu.edu/current-employees/benefits/a-z-list-of-benefits/

Typical Schedule: Monday - Friday, 40 hours per week, and may require periodic weekend and evening hours. This position is in-person at the Brandcenter in Richmond, VA.

The VCU Brandcenter is committed to the growth and professional development of its team members and will provide opportunities to foster a culture of learning and career development.