Fifa26 Inc. Administration Assistant - United States

FIFA26 Inc. Administration Assistant - United States

More than a job

This critical Administrative Assistant role at FIFA26 Inc., the US subsidiary for the delivery of the FIFA World Cup 2026™, is responsible for providing executive-level administrative support, operational coordination and project management assistance to the Chief Operating Officer (COO).

The role reports organisationally to the FIFA26 Inc. COO and acts as a focal point of the office of the COO for both internal and external bodies for FIFA26.

These are your key tasks:

• Handles COO's business trip requirements such as flight itinerary confirmation, hotel, airport and ground transport requirements, security and protocol assignment, program and agenda of the event/meetings, accreditation requirements, visa and vaccinations, travel authorization application and approval, etc.
• Maintains accurate, comprehensive and accessible manual and electronic filing systems
• Prepares, proofs and formats documents, submitting communications on the COO's behalf
• Acts as the first point of contact for all internal and external colleagues and stakeholders
• Perform other tasks that may deemed necessary to provide executive level management support
• Manages and prioritises the COO's calendar, arranging appointments and responding to invitations. Works closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities
• Attends seminars, events, meetings as required and takes Minutes of the meeting. Coordinates preparation of the Minutes, facilitates approval by the COO and distributes to the relevant attendees
• Manages a database of important contacts including FIFA, FIFA26, members of FIFA World Cup governance bodies, hosting Member Associations, Host Committees etc.,
• Composes, distributes and responds to incoming mail. Creates, formats and progresses memos and letters, relaying key messages to the COO efficiently and accurately from internal and external sources
• During the absence of the COO, whether business related or personal in nature, supports the person delegated to act on the COO's behalf, ensure delegation of authority is issued
• Arranges meetings, secure agendas, sends notices/reminders to attendees, books appropriate meeting space and ensures the venue is fully equipped, organizing catering when necessary

The specific competencies we require for this position are:

• Proficiency in Spanish and French is an asset
• Knowledge on event planning and event project management processes in the Sports environment an advantage
• Multi-cultural environment awareness
• Typing speed of minimum 40 words per minute
• Knowledge on diplomatic protocol
• Degree in Business Administration or Communication Management
• Leadership and management skills
• Strong IT skill including MS Office (Word, Excel, Visio, Power Point) and Social Media web platforms
• Minimum 8 years experience as administration/administrative coordinator or similar role in high-level executive support
• Fluent in English
• High level understanding on confidentiality and sensitive information

We are FIFA, the global governing body for football.

Our vision is to make football truly global, diverse and inclusive, for the benefit of the entire world. The last FIFA World Cup in Qatar in 2022 attracted more then 5 billion viewers and the last FIFA Women's World Cup in France in 2019 one billion viewers. The opportunities for growth are exciting.

We are a modern organisation with over 850 passionate employees who are Living Football every day. Our headquarters are based in Zurich, Switzerland, and we have an office in Paris, plus eleven regional offices from New Zealand to India, Congo, Panama and Paraguay.

You can find more information about us on the FIFA career page and on jobs.FIFA.com.

#ONETEAM

Fédération Internationale de Football Association, FIFA-Strasse 20, 8044 Zurich