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Executive Personal Assistant Jobs
Company | Barrett Beverly Hills |
Address | Beverly Hills, CA, United States |
Employment type | FULL_TIME |
Salary | |
Expires | 2023-06-13 |
Posted at | 1 year ago |
Job description
We are looking for a hardworking and responsible Executive Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to a physician/CEO plastic surgeon in Beverly Hills. You will work on a one-to-one basis on a variety of tasks related to the doctor's working and personal life..
Responsibilities
- Property management duties
- Gift Buying
- Event planning
- Other duties as assigned
- Assemble reports & financial data
- Payroll review
- Make travel arrangements and meal arrangements
- Act as the point of contact between the CEO and internal/external clients
- Handle email requests and queries appropriately
- Devise and maintain office filing system
- Picking up and delivering business/personal items
- Handle personal paperwork for family doctors, schools, and clubs
- Manage daily schedule, schedule meetings and appointments
- Produce reports, presentations and briefs
- Source office supplies and other purchases
- Screen and direct phone calls and distribute correspondence
- Make travel arrangements, meal arrangements, and travel itineraries
- Take dictation and minutes
- Arrange repairs and maintenance for vehicles
- Draft letters
- Assistance and coordination of construction projects both residential and commerical
- Some bookkeeping work
- Arrange bank visits
- Manage daily schedule, schedule meetings and appointments
Skills
- Proven work experience as a personal assistant
- MS Office and English proficiency
- Excellent verbal and written communications skills
- Ability to multitask and prioritize daily workload
- High School degree
- Discretion and confidentiality
- Knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
Schedule
Typical onsite hours would be as follows:
Monday: 8am-6pm
Tuesday: 8:30am-6pm
Wednesday: 6:30am-4:30pm
Thursday: 6:30am-4:30pm
Friday: 6:30am-4:30pm
Occasional Weekend work
Pay $30/hr
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