Executive Assistant-Project Coordinator Jobs

Job Summary

This is an entry level position with opportunity for advancement. We are looking for an outgoing and organized person with a positive, helpful attitude looking to expand their skills and work on a variety of moderately complex projects providing administrative, office support, and project coordination for the organization.

Primary Duties and Responsibilities

Executive Assistant

• Acts as personal assistant to VP, Product Innovation and team
• Collects, analyzes, and summarizes information as needed
• Runs company errands as required
• Arranges travel schedules and reservations
• Maintains organization and cleanliness of common areas of the office including the conference rooms, break rooms, and supplies room
• Maintains confidentiality and sensitivity of documents, information, and interactions
• Researches a variety of issues and works on special projects as needed
• Performs usual administrative duties such as scheduling, calendar management, expense reporting, arranging meetings, travel, shipping packages
• Maintains inventory of general office supplies. Anticipates office needs, place and expedite orders when necessary.
• Assists with planning and organizing all team events and meetings
• Manages vendors related to office operations
• Scribes for company meetings as needed.
• Assists in preparation and editing of correspondence, reports, and presentations
• Greets all guests and visitors and ensures company protocols are followed

Job Requirements and Qualifications

• Personable and professional with a positive attitude
• Superior communication skills, both written and verbal
• Proven ability to effectively multi-task
• Experience working with cross functional teams, with third parties, and onshore and offshore resources
• Works well with others in a fast paced, dynamic environment
• Strong organizational skills and attention to detail
• Strong initiative and follow through skills

Qualifications

• Bachelor's Degree with minimum 3.0 GPA