Executive Assistant To C-Suite

Seeking an Executive Administrative Assistant with experience providing comprehensive support to Executives. The ideal candidate is polished, dynamic, has the ability to anticipate needs and works with a sense of urgency while maintaining a high level of professionalism and confidentiality. This is a full-time position with benefits and will require working onsite at firm.

Key Responsibilities:

• Other administrative tasks/projects/duties as assigned and occasional errands outside the office.
• Manage expenses and keep detailed logs.
• Project management and serving as gatekeeper.
• Light accounting-related tasks.
• Maintain filing system for easy retrieval of physical or electronic documents.
• Review correspondence and escalate accordingly.
• Provide sophisticated calendar management; make judgements and recommendations as needed. This will include, but is not limited to, in-person meetings, video-conferences, travel arrangements (private and commercial), visa requirements and other matters.
• Build and maintain relationship with internal and external contacts.
• Event management - organize parties and events.

Qualifications:

• Strong ability to take ownership and execute projects.
• Strong sense of urgency and at ease working in a fast-paced environment.
• Bachelor degree in Business Administration preferred but not a must
• Strong problem resolution, negotiation and closing skills.
• Experience with general accounting tasks is a plus.
• Strong customer service skills and high level of professionalism and confidentiality.
• Ability to work well both on a team and also as an independent contributor.
• Ability to multi-task and prioritize multiple time-sensitive deadlines.
• Strong verbal and written communication skills.
• High attention to detail.
• Excellent judgement is key as well as ability to respond quickly to situations that require quick turnaround.
• 2+ years of experience simultaneously supporting multiple Executives, ideally in a fast-paced or startup environment

Submit resume in confidence to [email protected]