Executive Assistant & Team Support

Department Profile

Morgan Stanley's Global Sustainability Office (GSO) sits at the firmwide level and aims to drive the growth of sustainable investing through ongoing development of products and solutions, economic analysis, thought leadership and capacity building initiatives.

GSO is seeking a motivated, dependable, detail oriented and highly organized individual to take on the responsibilities of Executive Assistant to a senior member of the GSO leadership team, and to provide broad administrative support across the wider GSO team.

Responsibilities

• Possess strong verbal and written communications skills
• Perform administrative responsibilities to support the team: ordering equipment & office supplies; coordinating employee onboarding tasks; updating seating assignments, process invoices
• Support members of the GSO leadership team when they are arranging more complex meetings; assist with conference room reservations
• A working familiarity with video meeting software platforms (Zoom, GoToMeeting, Webex, Microsoft Team, etc.) and Concur T&E
• Have an ability to prioritize and re-prioritize as needed
• Possess a high degree of social and emotional intelligence
• Strong analytical and organizational skills
• Handle a full and changing calendar while coordinating the flow of internal and external meetings for a senior member of the team
• Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures
• Address technology needs for the GSO team as they arise and oversee technology setups for GSO team members
• Ability to work independently with minimal supervision
• Ability to manage sensitive, complex, and confidential information
• Attention to detail and accuracy and the ability to follow-up with a sense of urgency is essential
• Excellent written, verbal, and interpersonal communications skills
• Provide overall assistance and support across the GSO team when needed
• A team-player capable of cultivating productive working relationships across the firm
• Handle telephone coverage, travel arrangements (both domestic and international) and gather all necessary documentation for expense reports submissions

Expected base pay rates for the role will be between 60,000 and 105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Posting Date

Jul 26, 2023

Primary Location

Americas-United States of America-New York-New York

Education Level

Bachelor's Degree

Job

Global Sustainable Finance

Employment Type

Full Time

Job Level

Non-Exempt