Executive Assistant - Office Of Ceo

About Global Citizen

Global Citizen is a movement of engaged citizens who are using their collective voice to end extreme poverty. On our platform, Global Citizens learn about the systemic causes of extreme poverty, take action on these issues, and earn rewards for their actions as part of a global community committed to lasting change. Global Citizens have taken over 33.5 million actions since 2009. Today, these actions, in combination with high-level advocacy work, have led to over $43.6 billion being distributed to our partners around the world, impacting 1.29 billion lives in the fight to end extreme poverty.

Role Overview

We are looking for a passionate and professional individual to support our Office of the CEO.

Responsibilities include, but are not limited to:

1.Sophisticated Calendar Management

• Ensure excellent management over the scheduling of the CEO's daily meetings/calls/etc. (i.e., diary management); requires constant attention to incoming email requests, ongoing coordination, etc.

2.Liaison and Support for Board of Directors

• Support the Chief of Staff in management of the Board of Directors, including meeting and event planning, staffing, and ensuring the CEO actions any post-board meeting items.

3.Primary Point of Contact/Coordination of CEO

• Supports the Office Manager to ensure calls are prepped (e.g. provide briefing notes in advance) and staffed properly and provide notes and follow-up action items to the Chief of Staff for prompt action.
• The primary point of contact for internal and external constituents on all matters for the CEO

4.Travel Coordinator

• Ensure all travel arrangements are made promptly and resolve any issues that may arise before, during, or following any CEO travel.

5.Meeting Management

• Support the running of the Office of the CEO as it relates to the wider organization; assist in organizing meetings or events, both external and internal, organizing documents, taking meeting notes, ensuring follow-ups as assigned, etc.

6.Personal Needs

• Provide support for the external/personal needs of the CEO, so that the CEO can function at a high level and focus on the important needs of the organization.

7.Technology Assistance

• Provide technology assistance as required

8.Hospitality

• Provides hospitality to all guests if CEO; helping to create a welcoming environment.

Key Requirements:

• Friendly, confident, and assertive personality.
• Ability to work in a fast-paced environment. Flexibility is a must.
• Strong written, verbal, and interpersonal communication skills, including excellent editing skills and experience taking meeting minutes and writing detailed briefs and research materials.
• Excellent organizational and multitasking skills, attention to detail, and follow-through, as well as strong research and analytical skills.
• Ability to handle confidential information and projects with professionalism and discretion.
• Good working knowledge of office practices and procedures.
• 4+ years’ experience at scheduler/assistant level. ***
• A recognized ability to work with technology: excellent working knowledge of Google Suite, Microsoft Suite, the iOS/Apple ecosystem, and other organizational web applications (i.e., Asana, Salesforce, Slack, etc.)

Why Global Citizen?

In this coming decade of action and accountability, Global Citizen will be the leading international voice, educator, and influencer that rallies humanity to take full responsibility and accountability for eradicating extreme poverty by 2030. You have a chance to contribute and make this world a better place for all.

More Details

• Full-time, ongoing employees are eligible for a competitive benefits package: Medical, dental, vision, and life insurance; commuter benefits; 403(b) retirement savings + employer match; generous paid time off (vacation, sick, and holidays); paid parental leave; employee discounts; FSA/HSA; Professional Development Assistance; EAP.
• Must be authorized for employment in the United States
• Salary Range: $75,000 - $85,000
• Global Citizen operates on a hybrid work model - 3 days (Tuesday, Wednesday, and Thursday) in our NYC office and 2 days (Monday & Friday) telecommuting.

Global Citizen is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Global Citizen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship or any other protected classification under applicable federal, state, or local laws. In addition, Global Citizen complies with the relevant country laws governing employment nondiscrimination in all our international offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.