Executive Team Administrative Assistant Jobs

Proactively manage the executive director’s calendar and email with a focus on efficient time utilization and scheduling management

Personal values align with the vision and values of National Foster Youth Institute. • Strong interest in nonprofit management.

Manage NFYI’s administrative systems such as file sharing, mail, office supplies, meeting coordination support

Manage special projects assigned by the executive director

Track all fundraising activities in Little Green Light; write and send donation acknowledgements.

Individuals with lived experience in the child welfare system, BIPOC and LGBTQIA+ community strongly encouraged to apply

Have excellent organizational, communication (both written and verbal), time management and interpersonal skills

Experience working in quantitative finance companies, preferred

5+ years of relevant EA experience

Have strong system skills (particularly Microsoft Office, specifically Excel)

Hybrid working - 3 days per week (Monday and Friday at home)

Your responsibilities will include, but are not limited to:

People management experience and proven ability to coach and develop Executive Assistants

Manage a team of EAs, serving as their first resource for guidance, best practices, problem-solving and feedback.

Manage expense reports and track reimbursement status

Maintains and tracks manager and teams project list and goals

5+ years of experience directly supporting a C-level executive.

Skilled at anticipating needs and being proactive to get ahead of problems.

Proven professional organizational and time management skills

Support Signify Executive Team in day-to-day activities including the coordination and management of meetings and daily schedule.

Manage expenses and submit expense reports in Concur

3+ years of experience in a supporting role for c-level executive

Coordinate meetings, including booking rooms, and preparation of materials

Assist with team events across multiple sites

Active time and resource management

Time Management of the Tech Team Executives

You will enjoy excellent benefits.

Organization of internal and external meetings that are complex or with a large number of attendees

Collation and organization of team information (such as databases)

Liaising with 3rd parties such as senior members of customer or supplier organizations

Provide support a private wealth management team administratively

Passionate about the client experience, with strong interpersonal skills

Business management, administration and support

provide support a private wealth management team administratively

passionate about the client experience, with strong interpersonal skills

Ideally 5 years or more of relevant executive assistant experience

Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.

Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.

Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.

May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

Attends meetings for executive as requested to assist in meeting logistics, agenda, etc.Travel will be required.

Coordinates travel arrangements for executive including flight and ground transportation, accommodations and itinerary preparation.

Perform administrative responsibilities to support the team: ordering equipment & office supplies; coordinating employee onboarding tasks; updating seating assignments, process invoices

Excellent written, verbal, and interpersonal communications skills

Strong analytical and organizational skills

Ability to manage sensitive, complex, and confidential information

Possess strong verbal and written communications skills

Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures

Experience in sales (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred

Excellent communication skills - written, verbal, and listening

Our mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.

Establish customer relationships and follow up with customers, as needed.

Promote successful and long-lasting customer relations.

Experiencing managing client relationships preferred

Event Planning including both internal/external management and coordination of related logistics

Requires excellent interpersonal and communication skills

Self-starter with excellent anticipation skills; problem solving; follow up

Knowledge of Salesforce/Singletrack, InDesign preferred or must have a willingness to learn

Administrative support & assistance to the President & Partners of the Firm

Work quickly and effectively on daily, weekly, and quarterly business operations

Maintenance and management of sales team calendars and schedules

Bachelor’s degree or an equivalent combination of education and experience

5+ years of professional experience working in a similar role

Responsibilities for an Executive Assistant:

Required Skills as an Executive Assistant:

Completing assigned tasks in a timely and professional manner and prioritizing tasks in a fast-paced environment

Outstanding organizational and time management skills; be able to properly prioritize and assume tasks from multiple team members

Track licensing, registration, and continuing education requirements

track licensing, registration, and continuing education requirements

Fully manage calendars, emails, reservations, travel, contact database, and expense reports

Successful administrative experience in a fast-paced environment (3 years+)

Proven written and verbal communication skills

Minimum of five years’ experience supporting high level executives.

Excellent interpersonal, social skills and customer relations ability.

Excellent writing and composition skills.

Past experience of successful support to board level individuals.

Organizes and assumes responsibility for the efficient operation of the Senior Leadership team.

Responsible for organizing and maintaining corporate files and records. Documents all meeting minutes accurately and in a timely manner.