Executive Assistant Jobs

ENABLE your future through light.

Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection and imaging needs of OEMs and end-users across the biomedical, semiconductor, industrial, consumer products, scientific, security, defense and aerospace sectors.

ENGAGE with us today and make your contribution to the future! Join the team that leading technology companies turn to for cutting-edge photonic innovation. At Excelitas Technologies you are how we EXCEL.

Excelitas Technologies is headquartered in Waltham, Massachusetts and is committed to ensuring overall business success and corporate governance. In addition to a vast portfolio of high-performance photonic products and technologies, Excelitas offers single source convenience and reliability for integrated end-to-end photonic solutions, from light source to sensor, and everything in between. We excel at delivering innovative and customized components, sub-assemblies and fully integrated photonic systems to meet the unique illumination, optronic, sensing and optical technology needs of global OEM customers.

We are presently seeking an Executive Assistant that will provide comprehensive administrative support to the Chief Human Resources Officer (CHRO), General Counsel & Chief Compliance Officer (COO) and VP of Business Development in our headquarters location located in Waltham, MA.

Responsibilities

• Assist with planning, setting up and cleaning up for various office events.
• Coordinate bi-weekly/monthly meetings;
• Pick up/distribute/send out mail and packages;
• Appropriately handle documents of a sensitive and confidential nature with the utmost discretion and diplomacy. Organize and prioritize complex information;
• Maintain Human Resources Intranet Portal by posting, editing and deleting documents;
• Provide administrative support processing documents and various projects;
• Coordinate annual company service day for Waltham office;
• Monitor office/kitchen supplies and replenish/clean daily;
• Provide executive level administrative support to CHRO, COO and VP of Business Development including calendar and meeting management, travel planning, expense reports, office organization, and ad-hoc projects as assigned;
• Assist with overseeing day to day operations of office;
• Assist with the preparation of presentations and reports for both internal and external audiences;
• Manage Expense Authorization Form (EAF). Prepare, track and handle invoices and payment;

Requirements

• Strong computer skills including MS Word, Excel and PowerPoint;
• Prior experience in human resources and/or legal support is a plus.
• Good hand/eye coordination, typing and computer skills required;
• Must have a high school diploma, Associate’s degree preferred.
• Lifting, stooping, bending and stretching for files and supplies is required;
• Must have at least five (5) years of experience operating at the executive admin level and more than 10 years of total administrative experience;
• Must be able to work with minimal supervision;

Traits needed for Success

• Exceptional listening skills;
• Must have a strong bias for action and be able to multi-task to get work done;
• Ability to problem-solve and troubleshoot situations in order to create successful outcomes within the established guidelines;
• High level organizational skills and attention to detail;
• Superior communication skills including verbal and written communications and professional appearance is required;
• Strong project management skills;
• Ability to plan work priorities and use time efficiently;
• Must be able to adapt to changes in the work environment, handle frequent changes, manage competing demands and deal with unexpected events.
• Flexible “can-do” attitude and team player;
• Ability to maintain confidentiality, discretion, diplomacy and privacy at all times;

This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR).

Visa sponsorship is not available for any position at Excelitas.

Effective January 4th, 2022, it will be mandatory for every Excelitas employee to be adequately vaccinated against COVID-19. Exemption requests from this vaccination requirement will be considered to accommodate medical conditions and sincerely held religious beliefs.

Equal Opportunity/Affirmative Action Employer

Minorities/Females/Disability/Gender Identity/Sexual Orientation

Excelitas is seeking leaders and innovators to join our global team!

Visit: www.excelitas.com/join-our-team

#LI-BS1

PLEASE READ AND AGREE TO THE STATEMENT BELOW TO PROCEED AND SUBMIT YOUR APPLICATION FOR THIS ROLE:

Thank you for your interest in Excelitas. We respect your privacy. We need your consent to save your contact information and CV and for you to confirm that we can contact you in the future. Please know that Excelitas will never share or sell your contact data.