Executive Assistant Jobs

AiRCare Health is on a mission.

We are transforming healthcare.

We are empowering individuals, companies, and communities to put emotional health first.

Who we are.

We are on a mission to transform mental and emotional healthcare. We don’t wait for things to get worse. Our unique approach combines both the heart of clinical care management and the science of machine learning to transform the health and wellbeing of large populations. From workplace pressures to financial challenges, marital struggles, and behavioral health issues, our teams deliver the kind of support that makes a measurable difference in the lives of the individuals and families we serve.

Why we need you.

We’re growing! Changing the world starts with having the right people. We are building a hand-picked team of optimistic and empathetic rockstars. We need talented, passionate professionals who are sick of the status quo and want to work for an organization that raises the bar and puts people first.

Who you are.

You are a master organizer who thrives on creating order out of chaos. You have a track record of taking on many complex tasks at one time and take great pride in doing them well. You live to serve, influence, and optimize at senior levels in the organization to ensure that the CEO and leadership can operate at maximum efficiency. You have “H.E.A.R.T.” and wear it on your sleeve. You value Hope, Empathy, a preference for Action, a willingness to Raise the bar, and a belief that Trust is at the core of every meaningful relationship.

Required Qualifications:

· You are a college graduate with a degree in business administration or customer related field.

· You are an individual with at least 7 years of experience providing administrative support to C-level executives.

· You are detail oriented, highly organized, self-motivated, and possess strong interpersonal skills.

· You are an expert in all Microsoft 365 domains (Outlook, Excel, Word, PowerPoint, Teams etc.).

· You have a keen ability to prioritize based on business needs.

· You can anticipate needs and execute sound judgement in difficult situations.

· You have excellent verbal and written communication skills.

· You have an ability to handle confidential information with discretion and professionalism.

· You are passionate about all things related to mental/emotional health.

· You are able to commit to a 40-hour workweek and available in off-hours for business emergencies.

· You are able to pass a substance abuse screening, employment verification and criminal background check.

· You are local to the Saint Paul, MN area as this is an on-campus position.

What you’ll do (Essential Job Functions)

The role of Executive Assistant is a full-time position. You will work for the CEO as a member of her team. The responsibilities of this position include:

· Managing CEO’s calendar of internal/external meetings and events.

· Handling of critical communication on behalf of the CEO (Emails, Phone Calls, SMS etc.), standing in for CEO during non-critical meetings, preparing agendas, and drafting material for

stakeholder meetings or conferences. Keeping CEO well informed of upcoming commitments

while ensuring schedule is followed and respected.

· Executing professional foresight to anticipate CEO’s needs with little to no direction.

· Making appointments, arranging travel plans, and planning events for respective stakeholders.

· Keeping records of important documents/reports and management of confidential information.

· Act as the supreme gatekeeper for the CEO so they can focus on high-priority activities.

· Scheduling and coordinating in-office meetings.

· Serve as primary liaison for office as it relates to external vendors.

· Coordinate with IT department on all office equipment.

· Partner with Finance to ensure all items are invoiced and paid on time.

· Other duties as assigned by the CEO.

This role is a great fit if you are…

Passionate about improving lives and believe in the greater good.

· Tenacious and persistent, bringing creative solutions to tough challenges.

· Accountable and collaborative. Proactive, and able to take ownership of key tasks, and keep in regular communication with your team.

· Not afraid to have tough conversations or make recommendations.

· Thorough, detail-oriented, and committed to getting the job done.

· Efficient and able to move through a to-do list, effectively prioritizing the triage of competing demands.

· Growth-oriented, thriving on constructive feedback, which you view as an opportunity to polish skills.

· Open-minded, non-judgmental, compassionate, flexible, and have good humor.

· Someone who thrives in a fast-paced and evolving environment. Open to learning new techniques and tools and viewing them as an opportunity to make your work easier and more impactful.

What we offer

Full-time employee position. We are happy to offer you a generous benefits package, that includes medical, dental, STD, LTD, Vision, FSA opportunities, life insurance, PTO/sick leave/holiday pay, and 401K.

PLEASE NOTE: To ensure you don't miss important communications from us regarding your application status and/or next steps, please be sure to add the following email address to your approved contacts list: [email protected]. You should receive an email confirming your application was received once you submit. If you don't receive an auto confirmation email, please check your spam/promotions inbox!

AiRCare is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: AiRCare is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at AiRCare are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. AiRCare will not tolerate discrimination or harassment based on any of these characteristics.

All applicants are required to be able to perform the essential functions of the position, with or without reasonable accommodation.