Executive Assistant Jobs

Location: Needham, MA
Benefits: At Invicro you will be learning, challenging yourself, and having fun while collaborating with teammates through the open exchange of ideas. Our outstanding benefits program includes medical, dental, vision, 401k with a 4% employer match, FSA, paid sick leave, and generous paid time off (PTO) program. You can learn more about the benefits here.
Overview:
Make an impact at a dynamic and growing life sciences company!
Invicro is seeking an Executive Administrative Assistant that will support the Chief Operating Officer and the business in a hands-on role. The role entails delivering on project initiatives and supporting the executive team. Responsibilities will support driving department functional excellence, focusing on continuous process improvement as well as company-wide communications. This position will report into the Chief Operating Officer.
Essential Job Functions:

• Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.
• Schedules and organizes complex activities such as meetings (both domestic & international), travel, conferences and department activities as needed. Assists with conference room scheduling and coordinates lunches and other special requests. Participates in outside business meetings, as needed.
• Supports in logistical planning, setup, and execution for team meetings and employee events.
• Works independently and within a team on special ad hoc and ongoing projects. Upon request, acts as project manager for special projects.
• Provides thought partnership to the Invicro Executive Leadership Team and handles sensitive information accordingly and confidentially.
• Partner with the Invicro Executive Team and HR to drive and lead company communications.
• Proactive management of calendars, travel, and expenses.
• Creates presentations, documents, and spreadsheets. Proofreads copy for spelling, grammar, and layout, making appropriate changes.

Qualifications and Skills:

• Adaptable and capable of thriving in a fast-paced, growing team environment.
• 4+ years supporting senior-level executives.
• Strong MS Suite and Outlook skills.
• Solid organizational skills, including attention to detail and ability to multi-task.
• Excellent verbal and written communication skills.
• Bachelor’s Degree required.

What We Offer:

• Flexible vacation policy
• Full Benefits
• Competitive salary
• 401k with generous matching

Invicro is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.