Executive Assistant Jobs

This Executive Assistant opportunity will work to support a cohesive and engaging leadership team within our Compliance Department. This executive Assistant position will have a variety of responsibilities ranging from calendar management, event planning, and support.
Additional Key Accountabilities may Include:

• Serving as a main point of contact for internal and external clients
• Creating PowerPoint presentations
• Meeting support: preparing materials, coordinating room arrangements including technology
• Booking travel arrangements and facilitating expense reporting
• Organizing and scheduling appointments as well as various meetings
• Submitting recurring 3rd party invoices into Concur to initiate the internal expense approval process

Successful candidates will have strong interpersonal skills with a professional demeanor and sound judgement with discretion while managing sensitive or confidential information.
This position is an Office role, which requires an employee to work from the designated office – Twin Cities, on average, 2+ times per week.
Qualifications:

• Previous background working within and maintaining confidential information required
• High School Diploma, or equivalent; Associate’s degree preferred
• 4+ years of related experience required
• Experience arranging WebEx virtual meetings and teleconferences required
• Excellent computer skills (Microsoft Office Suite) (Power Point presentation and creation)
• Demonstrated experience supporting leadership at a Director level or above with the ability to manage multiple calendars required

Skills and Abilities:

• Resiliency and ability to adjust to dynamic situations
• Excellent conflict resolution skills and able to work under pressure
• Thorough understanding of technical, operational and administrative processes
• Ability to self-initiate, offer creative alternative thinking to develop and implement cost and performance efficiencies
• Excellent project management skills
• Excellent computer skills (Microsoft Office Suite)
• Decision-making and analytical skills
• Must possess strong organizational, time management, verbal and written communication skills
• Strong interpersonal and relationship-building skills

Medica's commitment to diversity, equity and inclusion (DEI) includes unifying our workforce through learning and development, recruitment and retention. We consistently communicate the importance of DEI, celebrate achievements, and seek out community partnerships and diverse suppliers that are representative of everyone in our community. We are developing sustainable programs and investing time, talent and resources to ensure that we are living our values. We are an Equal Opportunity/Affirmative Action employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.