Executive Assistant Jobs

As a Site Administrator, you will be at the center of fast-paced growth, using your stellar office and project management skills to support multiple Directors/Sr. Managers in the BioProduction Group. You'll use discretion and diplomacy while working with stakeholders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities.

What You Will Do

Ensure the Directors get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel.

Develop understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests.

Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities including taking meeting minutes.

Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.

Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.

Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.

Manage expense reporting, process vendor invoices, and support annual budget process.

Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business and collaborate with other Administrative Staff to cover the area that is unavailable due to illness, vacation, or other special circumstances.

Maintain confidential files and records.

Lead and support site activities, events management, communications via LCD TVs, Yammer and coordinate visits as requested by site leadership team.

7+ years of executive assistant or Site Administrator experience in a professional office environment, large organization preferred, with 4+ years providing direct support to Directors/Senior Leaders.

Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions and time management to juggle multiple priorities with competing deadlines.

Strong organizational skills with ability to anticipate what needs to be completed

Reliable and Trustworthy with sensitive information

Excellent written and verbal communication skills. Infallible proof reading and spelling.

Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" attitude

International travel management with VISA administration experience.

Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio to prepare reports/presentations

Education

Experience with Workday & Concur preferred

Associates Degree or combination of education and experience (5 or more years). Willing to look at candidates with HS Diploma/GED with 5 or more years in relevant work experience.