Chief Executive Assistant To The President

🔍 Georgia

• Carroll
• Carrollton

(https://careers.georgia.gov/jobs/42677/other-jobs-matching/location-only)

New

📁

(https://careers.georgia.gov/landingpages/administrative-operations-support-opportunities-at-team-georgia-16)

Administrative & Operations Support

💼

West Georgia Technical College

• WGTC

📅   

7 hours ago Post Date

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Job Summary

The Chief Executive Assistant to the President is responsible for performing professional, administrative, planning, communication and supervisory duties in support of the President of West Georgia Technical College.

Major Duties

• Provide administrative support to the President o

Process expense reimbursements, EPV’s and PO’s o

Respond to student complaints/issues o

Maintain filing and record keeping system for the president o

Monitor use and maintain supplies, equipment and/or facilities for president’s office; and o

Work with Finance to manage the president’s annual department budgets

10%

• Manage the President’s schedule o

Schedule meetings and plan travel o

Organize and coordinate daily activities and efficient function of the president’s office o

Find problems and fix them; ask forgiveness, not permission

15%

• Strategic priority and meeting management o

Plan, coordinate and keep contents of senior staff meetings focused; keep meeting minutes o

Produce consolidated reporting to senior staff, including tracking o

Help to run team meetings, team building, culture creation o

Collaborate with executive team members to determine and prioritize business strategies o

Strategize, develop, and track key performance metrics for the organization to inform status and future opportunities o

Provide tactical support to implement ideas o

Work with the President to drive strategic alignment across the organization o

Identify and help solve core problems or opportunities within business processes o

Work with leadership to deliver, monitor and communicate progress towards goals; team project manager to ensure on track for major initiatives, short and long term (thinking not just what is immediately in front of the College)

10%

• Manage all facets of the Board of Directors o

Serve as liaison between the President and Board of Directors o

Handle all aspects of monthly board meeting preparation (develop board packets, organize meeting locations, meal preparations, etc.)

o

Plan and manage annual retreat, leadership conference, holiday party o

Maintain board certification progress for new members o

Act a liaison for board with TCSG

10%

• Be a thought partner to the President o

Assist with determining and prioritizing decisions, manage time, prepare materials, and brainstorm strategic objectives o

Provide high-level, quick, and in-depth analysis of policy, politics and industry trends o

As needed, serve as surrogate for President at meetings and presentations o

Respond to inquiries on behalf of the President; alert to high priority items, be the first line of defense

15%

• Provide quality communications support for the President o

Create presentations materials, background briefs and talking points o

Maintain post-meeting debriefs and communicate to relevant stakeholders o

Support the writing of speeches, memos, and thank you letters to partners and government officials, p re-draft emails, o

Manage near and long-term meeting agendas for President. Screen requests for time/opportunities, gather backgrounds on meeting attendees, ensure needed support from team in attendance, develop meeting presentations, talking points, and materials o

Research, gather data, and prepare reports, presentations, publications, spreadsheets, tables and charts for the president’s use

20%

• Own day-to-day managerial aspects o

Co-manage special events with the Office of Institutional Advancement o

Manage Executive Assistant to the VP’s o

Manage Conference Center Staff o

Schedule facility reservations for Adamson Square boardroom and Murphy Campus boardroom, conference room

15%

• Other duties as assigned

5%

Competencies

• Skill in interpersonal relations and in dealing with the public
• Skill in the supervision of personnel
• Knowledge of modern office practices and procedures
• Decision making and problem-solving skills
• Ability to perform complex and varied duties
• Skill in the operation of computers and job-related software programs
• Knowledge of college operations, policies and procedures
• Knowledge of modern office equipment
• Oral and written communication skills

Minimum Qualifications

• *OR*
• Bachelor’s degree in a related field
• Associate Degree in related field *and* Three (3) years of relevant experience

Preferred Qualifications

• Impeccable grammar, proofreading, written and oral communication skills
• Attention to detail
• Advanced Word, Outlook, PowerPoint, and Excel skills
• Experience in positions demanding polished professionalism, confidentiality and trust
• Event planning experience
• Demonstrated professionalism and customer service
• Board liaison experience
• Exceptional organizational skills
• Formal training in administrative business, organizational behavior, communications, English, computer applications and/or management

Supervisory Responsibility

Has oversight over all positions within the department.

Work Environment

This job operates in a professional office environment, routinely uses standard office equipment and technologies, and requires business attire and professionalism.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Position Type/Expected Hours of Work

This is a full-time, exempt, salaried position.

Role occasionally requires travel, longer hours and some weekend work.

Travel

Travel to other campus locations is required.

Some overnight travel may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Bachelor's degree *and* One (1) year of work related experience OR an Associate Degree in Business Administrative Technology *and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

• Advertised Salary: $50,000-$60,000
• Shift: Day Job
• Posting End Date: Sep 4, 2023
• Number of Openings: 1
• Agency Logo:
• Requisition ID: ADM0FTO