Executive Assistant Jobs

Description

At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainable practices. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.

Employees enjoy career enrichment opportunities available through mobility and development and experience rewarding relationships with supportive supervisors and talented colleagues and customers. This opportunity may be your opportunity to develop new skills, meet new people, and otherwise extend your career journey. Your most important work is ahead.
If this sounds like the kind of environment where you can thrive, keep reading!

Leidos is looking to fill an Executive Assistant to assist the Analysis Solutions Division leadership and workforce. Our mission is to deliver exceptional service, value, and expertise with efficient, high performing, and innovative teams. We achieve this by attracting, retaining, and rewarding our high-performing team members. In this role you will join a dynamic organization that is responsible for building delivering services and solutions for the Defense Intelligence Agency (DIA) and Office of Director of National Intelligence (ODNI) customers. This position is a key member of the Analysis Solutions Division front office staff, which includes human resources, finance, security, quality, contracts, and program management. Our Executive Assistant is chartered to nurture and grow relationships with the front office, our Operation’s leadership, as well as extended workforce that direct-report into our Program Management leaders.

The successful candidate will be an experienced Executive Assistant that favors action and enjoys working with a diverse team. The Executive Assistant ensures that all Division functions operate smoothly, including meetings, weekly activity and monthly operating review reporting, new hire onboarding, equipment inventory, and equipment distribution. The Executive Assistant works very closely with the Division Manager, Program Managers (PM), Deputy PM, and front office staff.

Core hours are 8:00 to 5:00 with an hour for breaks and lunch within the day. The work location may become hybrid, after the first 60-days, once communications and organizational designs are well established. When the position becomes hybrid, the expectations are that core in-office (Reston HQ location) will remain for Monday thru Thursday, 8:30 to 2:00. The balance of the work week hours and days (e.g. Fridays) may shift to remote after coordination and agreement with the Division Manager. Note: business requirements require flexibility.

Primary Responsibilities:

• Manage Division Manager email as needed
• Maintain action item tracker, including who owns actions and when they are due
• Distribute IT equipment to Division leadership and support staff workforce as needed, to include processing equipment requests and maintaining inventory log
• Assist in other division and/or operation activities as needed
• Reserve locations for program events, including happy hours and other engagement activities
• Maintain a corporate charge card to use to secure catering as needed, order IT equipment, and make other authorized purchases as required
• Process and submit expense reports as needed on behalf of the Division leadership team
• Maintain Division Manager calendar - Schedule meetings, create and distribute meeting agenda, take notes as needed, and distribute read-ahead and meeting output materials
• Ensure that email distribution lists for the Division are kept up to date
• Assist in preparation of weekly status reports, monthly operating reviews. Monthly all hands, etc.
• Support Division front office and Program Management leadership team with administrative functions to include Meeting presentation preparation.
• Reserve conference rooms and ensure room is set up correctly before meeting begins
• Work with Talent Acquisition (TA) and Human Resources (HR) to provide Day 1 Details for all new hires, as needed

REQUIRED EDUCATION, SKILLS, and EXPERIENCE:

• All candidates must be US CITIZENS
• Must possess a High School diploma or equivalent and 5+ years of prior relevant experience in the administrative or project management areas
• Excellent Microsoft Office suite (Word, Excel, PowerPoint, 365 and Teams) along with web applications with specific focus on formatting and presentation structures
• Success in this role will require excellent verbal and written communication skills

Preferred Qualifications

• Bachelor’s degree or some college experience is desired.
• Familiarity with Concur (or similar travel management system), CostPoint, Deltek, and Workday (or similar HR system).

Clearance

• Ability to obtain and maintain a TS/SCI clearance

Pay Range:

Pay Range $63,050.00 - $97,000.00 - $130,950.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.