Executive Assistant Jobs

The Executive Assistant to the CEO is responsible for managing a very busy and complex diary that includes regular multi-time zone scheduling. This position will be also responsible for managing, prioritizing all emails on behalf of the CEO, creating and properly aligning documents, presentations, board papers or any other requests that come into the CEOs offices.
Responsibilities

• Manages and maintains executives schedules, appointments and travel arrangements.
• Maintains a safe and clean work area.
• At the end of each month
• Assures specific quality guidelines are met and, if necessary, takes appropriate actions and measures to rectify quality issues.
• Daily KPI reports internally
• Assure tasks assigned to management team are completed properly and on time
• Updates prices in ERP system for sites located in different states.
• Co-ordinates project-based work.
• Processes invoices and supports with VFX3 when needed.
• Other tasks and duties will be assigned based on company needs and capabilities.
• Preparation of AC-Board meetings
• Liaises with internal staff at all levels.
• Arranging and being an active part in management meetings
• Conducts research, collects and analyzes data to prepare reports and documents
• Responsible for special projects directed by CEO and Board level members
• Supports with internal and external audits.
• Arranges and co-ordinates meetings and plant wide events – North America
• Prepares and edits correspondence, communications, presentations and other documents

Requirements

• Proficient computer skills and in-depth knowledge of MS Office Suite
• Ability to speak, write, and read German language
• Must be comfortable interacting with all levels of employee
• Tier 1 Automotive experience
• Minimum of 3 years’ experience providing support at a high level executive
• Bachelor’s Degree
• Working experience in a technical environment
• Must be able to successfully handle shifting priorities, tight deadlines
• Knowledge of standard office administrative practices and procedures

BenefitsFull benefits package available