Executive Assistant Jobs

The Broadlawns Medical Center campus includes an acute care hospital, primary and specialty care clinics, urgent care and emergency services, lab, radiology, dentistry, inpatient and outpatient mental health, crisis team, and community-based behavioral support services. Broadlawns accepts all forms of insurance and its approach to healthcare and quality outcomes earned a Level 3 rating from the National Committee for Quality Assurance, the highest achievable status for a medical delivery model.

We are a safety net hospital and our Patients are our North Star! With a dedicated staff of over 160 physicians and 1,600 employees, Broadlawns Medical Center ensures that our community has access to high quality healthcare that is coordinated, compassionate and cost-effective. We provide our employees a top-rated benefits package, supportive work culture, and more!

General Description

The Executive Assistant will report to the Assistant Vice President of Human Resources. This position is responsible for coordinating the activities of the Assistant Vice President in all administrative areas. The Executive Assistant will assume responsibility for the delegated high level administrative functions required; maintaining a high level of confidentiality; working independently on a variety of assignments and ensuring the overall smooth functioning of the office.

Roles & Responsibilities

• Working with and to assist with the review/tracking of budget management.
• Arrange meetings, distribute agendas, minutes, and acts as recorder for any meetings under the Assistant Vice President.
• All other duties as assigned.
• Set up and maintains office files and keep correspondence and reports available for reference and efficient operation of the office.
• Serve as Broadlawns Medical Center liason in interactions with external customers.
• Collaborate with Human Resources and Talent Acquisition, to assist with any special projects on behalf of the Assistant Vice President.
• Maintains and manages the P-Card expenses.
• Maintain confidentiality of relevant information and abides by organizational compliance guidelines.
• Assist with the management, tracking, and follow up of all organizational policies and procedures.
• Compose and generate both routine and confidential correspondence on behalf of the Assistant Vice President.
• Embrace and support Diversity, Equity, and Inclusion initiatives.
• Manage the work schedule and daily events including leadership and staff meetings, delegation of authority to ensure the proper function.
• Provide operational management support over the administrative tasks for the Assistant Vice President of Human Resources
• Review/respond/file daily correspondence accordingly to properly ensure issues are tracked to conclusion.
• Oversee travel coordination and expense reimbursement of out-of-town travel and/or administrative meetings.
• Manage various data requests and the presentation of data as requested.

Qualifications

• Minimum of three (3) years’ experience in an administrative field, preferably in a medical or hospital setting.
• Detailed knowledge of Microsoft Office programs, including spreadsheets, word processing, and databases
• Bachelor’s degree in related field.
• Strong communication (both verbal & in writing) and time management skills

Benefits (ft/Pt)

• PTO
• Retirement - IPERS
• Employee Health & Wellness
• Education Assistance
• 529 College Savings Plan
• Supplemental Insurance
• Health Insurance
• Free Parking
• And more!

Broadlawns Medical Center is an Equal Opportunity Employer

Read Carefully: This application shall remain active for 90 days. After 90 days, if you are still interested in employment at Broadlawns Medical Center, you must fill out a new application.

I hereby certify that the information given by me in this application is true and correct to the best of my knowledge. I understand and agree that any false information, misrepresentation or omission of facts in this application and the application process may be justification for refusal to hire, or immediate termination of employment without recourse. I further understand and agree that all information furnished in this application and the application process may be verified by BMC. I further understand and agree BMC may complete a full reference and background screening of me.

I authorize all employers, schools, persons and organizations, having relevant information and knowledge of my employment, work habits, character and any criminal or other relevant record, to provide it to Broadlawns Medical Center or its duly authorized representative for its use in deciding whether or not to offer me employment and specifically waive any required written notification. I hereby release such employers, schools, persons, organizations and Broadlawns Medical Center from all liability for any claims or damage which may result.

I further understand that nothing contained in this employment application or in the granting of an interview is intended to create an employment contract between Broadlawns Medical Center and me for either employment or for the providing of any benefit. If an employment relationship is established, I agree to comply with the rules and regulations of Broadlawns Medical Center and further understand and agree that my employment and compensation can be terminated at any time, with or without cause or notice, at the option of either Broadlawns Medical Center or me.

Further, if offered a position with Broadlawns Medical Center, I also agree to submit to a medical history and physical examination, which includes drug testing, provided by Broadlawns Medical Center and understand that my appointment is conditional on satisfactorily passing the examination prior to being placed on the job. I understand that I will be responsible for providing BMC proof of MMR (Measles, Mumps, rubella) immunity and/or immunization records at my expense prior to beginning my employment.

BMC seeks to provide a healthy, comfortable, and productive work and health care environment. In the event I am hired as an employee of BMC, I acknowledge and agree to abide by the BMC's "Tobacco Free Environment" Policy. I understand that smoking or any tobacco use is strictly prohibited anywhere on the BMC campuses or vehicles.

IMMIGRATION REFORM AND CONTROL ACT OF 1986:

To comply with the Immigration Reform and Control Act of 1986, if you are hired, you will be required to provide documents to establish your identity and your authorization to be employed in the United States. Such documents will be required within the first three (3) business days following your hire, or upon your first work day if your employment period will be less than three (3) days.

A PHOTOCOPY OF THIS ASSIGNMENT IS TO BE CONSIDERED AS VALID AS THE ORIGINAL.

In signing this form, I certify that I understand all the questions and statements in this application.

Powered by JazzHR

bzysRvZoEX