Executive Assistant Jobs

Purpose
Are you passionate about chasing the miracles of science to improve people’s lives and helping establish a leading biopharmaceutical R&D organization? With Play to Win, Sanofi’s focus on the R&D pipeline as a main growth driver, the intent to lead with innovation, accelerate efficiency and reinvent how we work, it is more than ever critical to ensure R&D teams have the best environment possible to do their work. The purpose of the Global Operations team is to provide an exciting, leading and supportive environment for our people to maximize the value of our pipeline and bring transformative drugs with pace to patients.
We are looking for a self-motivated, collaborative, highly organized talent with strong interpersonal and multitasking skills for the position of Executive Assistant to the Head of R&D North America Global Operations. In this role, you will have an opportunity to be part of a collaborative, solutions-oriented, purpose driven, and supportive team focused on improving the experience, processes and ecosystem for our colleagues in North America.
Responsibilities:

• Interfaces with important functions such as People & Culture, Finance, Digital to ensure efficiency.
• Ensures efficient processing of expenses for management and senior staff, as requested.
• Prioritizes and executes tasks with minimal direction or supervision. Handles confidential information.
• Provides a positive presence and excellent support with answering and prioritizing requests and communications. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication
• Perform other duties, as required.
• Manages multiple priorities in a fast-paced environment, pro-actively managing calendars, scheduling meetings, organizing events, managing domestic and global meeting logistics and arranging domestic and international travel with both internal and external parties.
• Supports early talent, recruitment activities and departures.
• Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.
• Interfaces with staff and senior level managers, executives, external partners and consultants.
• Ensures smooth and efficient flow of day-to-day administrative operations.
• Digitally savvy, compiles and prepares information for presentations using MS Office software and other tools, including but not limited to, correspondence, reports, tables & analyses, presentations, scientific manuscripts.

Competencies And Skillset
Education and experience:

• Multilingual with proficiency in French desired
• Proficient in Office tools including excellent PowerPoint skills and SharePoint content administration.
• Minimum 5 years' experience in assisting executives in a global environment.
• Bachelor’s degree in Business Administration, Communications or related discipline.

Skills:

• Excellent verbal and written communication skills.
• Ability to work independently and proficiently in a global, multi-site, multi-national environment.
• Strong interpersonal skills
• Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment
• Demonstrated ability to work effectively and cooperatively in a team environment. Establishes and maintains good working relationships and internal networks with minimal direction.
• Ability to manage complex meeting arrangements and travel plans/arrangements.
• Ability to multitask, focus on and manage successfully changing priorities dictated by a fast paced internal and external environment.
• High ethical standards, maintenance of confidentiality

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
#GD-SG
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.