Executive Assistant Jobs

PE backed start-up, DoseSpot is a dynamic and innovative leader in the electronic prescribing software market. We are on a hyper-growth curve at the intersection of the software and healthcare industries. We need great team members to capitalize on these opportunities and improve the healthcare experience for patients and doctors alike. DoseSpot has an exciting opportunity to join a fun and growing team, benefit from strong market tailwinds, and be part of an exciting opportunity to ensure mission-critical prescriptions are delivered on time and without error.

What we are looking for:

We are seeking an experienced Executive Assistant to support our Executive Leadership team with some day-to-day administrative tasks and special projects. This role will report to the Director of People Operations and will facilitate a wide range of support activities, from coordinating meetings and travel to maintaining executive’s calendars and managing special projects.

To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance, while maintaining confidentiality with sensitive information and communication.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our executive team.

What you’ll do:

• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Oversee other special projects as assigned
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Maintain confidential and sensitive information
• Prepare reports and presentations for internal communications
• Organize team communications and plan events, both internal and off-site
• Manage executive’s calendars and coordinate meeting schedules
• Provide clerical and administrative support to several executives on our Executive Leadership Team, including our CEO

Requirements:

Recommended Minimum Qualifications:

Education and Experience: or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the key responsibilities of the job.

• Excellent written, verbal, and presentation skills
• Strong aptitude for using technology and data
• Ability to act with integrity, professionalism, and confidentiality
• Strong time management skills balancing multiple competing priorities with an ability to meet deadlines in a fast-paced, ambiguous environment
• A person who can establish rapport quickly and read people well
• Ability to work independently and coordinate multiple large projects through planning, prioritizing, and multi-tasking in a fast-paced environment
• A self-starter, self-reliant, and results-oriented person
• Excellent with Microsoft Office Suite
• Bachelor’s degree in Business, or a related field; or equivalent experience with a minimum of three (3) years of experience as an Executive Assistant, or Administrative Assistant

Benefits:

👩💻50+ person remote work environment with flexible scheduling to encourage work-life balance

✈️Remote Team Offsite

🤑Competitive compensation plus yearly bonuses

🌴A generous leave package including flexible time off policy that encourages DoseSpotters to take time off to relax and recharge; plus 13 paid holidays, paid sick leave, and paid parental leave

💙100% Company paid premiums for Medical, Dental, Vision, STD, LTD, AD&D, and Life insurance for you and your family, plus a Company funded FSA & HRA of up to $2,000 annually

💰401(k) Company Match plus a Company Contribution to all DoseSpotters each year to help build financial security even if they can’t participate right now

💸Generous Workspace Reimbursement – to help you optimize your remote workspace

🔗For more information on our benefits, go to https://www.dosespot.com/careers#benefits

DoseSpot is an equal opportunity employer and we value diversity and inclusion. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation on the basis of race, color, ancestry, national origin, religion, sex (including sexual orientation, transgender status, and gender identity), pregnancy (including childbirth, lactation, and related medical conditions), age (40 or older), physical or mental disability, genetic origin, military service, veteran status, or any other protected status by federal, state, or local laws.

Applicants have rights under Federal Employment Laws:

• Family and Medical Leave Act (FMLA) [https://www.dol.gov/agencies/whd/posters/fmla];
• Equal Employment Opportunity (EEO) [https://www.dol.gov/agencies/ofccp/posters]; and
• Employee Polygraph Protection Act (EPPA) [https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act]