Executive Assistant (Client Version 5/19/2023)

Are you an action-oriented execution machine that loves organizing chaos?
Do you thrive supporting highly driven, fast paced entrepreneurs in startups, where needs constantly change?
Are you a strategic problem solver that can adapt to different people, styles, and projects?
We're looking for a self-confident, highly intelligent, and efficient Executive Assistant who can help our busy founder focus on the highest and best use of his time. No two days will be the same in this role, as you will be working in a fast-paced and constantly evolving startup environment. You should be comfortable with ambiguity and be able to adapt quickly to new challenges. You should also have excellent communication skills and the ability to multitask effectively.
To be successful in this role, the ideal candidate should have prior experience as an Executive Assistant, preferably within a startup setting where figuring new things out is a common occurrence. They will be driven by achievement and perseverance over other drivers such as verbal appreciation and harmony. If you are an experienced Executive Assistant who thrives in organized chaos and are looking for a role that allows you to make a real impact, we encourage you to apply for this exciting role!
We believe our patients select Vero Health Center because of our caring and attentive doctors and associates who are focused on providing results-oriented service and meaningful experiences.
Responsibilities

• Learn new technologies quickly
• Support the startup executives by managing day-to-day matters including but not limited to preparing and coordinating communications, complex calendar management, meeting logistics for internal and external appointments, handling travel arrangements, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items
• Develop, recommend, implement, and drive initiatives to enhance employee experience to drive business results (such as staff meeting agendas, and all-hands meetings...)
• Help create, organize, and improve internal business processes and standard operating procedures
• Help make online orders, reservations, travel arrangements, and other accommodations for executives' personal lives
• Assist with employee onboarding and recruitment processes
• Manage a wide variety of unique projects depending on what the executive needs
• Manage the executive's to-dos, and ensure they stay up to date and on track with their key projects
• Liaison between departments, vendors, and leadership staff

Qualifications

• Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
• Passion for people, team building, and culture
• Resourceful in figuring out bottlenecks
• Self-starter who works well without constant supervision
• Outstanding organizational, interpersonal, and communication skills
• Planning team offsites, overseeing workspaces, and organizing larger events in conjunction
• Ability to prioritize while handling multiple time-sensitive projects
• Tech-savvy with project management tools and software in general
• Ability to adapt to an ever-changing workflow, including but not limited to leading small projects
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary
• Foresight in discerning potential issues and distractions

Job Posted by ApplicantPro