Executive Administrator Jobs

NCA's Executive Administrator manages and supports the association’s accounting, financials, payroll, benefits, reporting, IRS filings, hiring process, CEO and board of directors.

WHO YOU ARE You enjoy managing multiple priorities, owning project success, and understanding big picture needs where small details are the difference between mediocrity and excellence.

You have considerable experience with QuickBooks Online, managing budgets and financial reports, as well as payroll and benefits administration. You are an enthusiastic professional who is comfortable speaking with our board and members but is also able to exercise exceptional professional discretion.

You work well independently, rarely ever miss deadlines, and are able to set priorities with minimal on-site supervision. You are optimistic about getting it all done but are pragmatic about what it will take. You are willing to ask for help and clarification but generally are able to understand tasks assigned and run with it on your own. You enjoy thinking about creative solutions.

You are passionate about supporting the President & CEO by tracking and managing a myriad of details without letting them slow you down or cause frustration when there is an immediate need to pivot priorities. You are able to anticipate project needs and have high expectations for quality.

NCA's Executive Administrator customarily and regularly exercises discretion and independent judgment. Performs specialized or technical work requiring special training, experience or knowledge. Requires exceptional confidentiality in this role.

Key Responsibilities

Human Resources Manage hiring process for managers: job posting, applicant communicationsDevelop and use SOPs for employee onboarding and terminationsKeep custody of employee handbookTrack learning management for staff Payroll & Benefits Process staff timesheets, run approval reports, summary reports, category definitionsCode staff PTOProcess ADP payroll bi-weeklyProcess Vanguard retirement contributions bi-weeklyProcess Health Savings Account contributions bi-weeklyCreate and track employee benefit opt-in formsManage benefits program, employee contribution elections, and insurance partner relationshipsKeeping the company up to date with Payroll laws such as: FMLA, State leave, and minimum wage requirements­ Accounting Review monthly P&L, balance sheet statements; update Smartsheets reportsCreate QBO journal entries, accounts receivables, accounts payables as neededAssist with preparation of annual auditAssist with preparation and filing of annual 990 for NCA and NCNFSupervise accounting assistant Board of Directors, Advisory Council, Committees Prepare monthly Board of Directors’ meeting agenda, meeting minutes, documents, and communicationsManage board and officer electionsTrack board and staff annual conflict of interest, confidentiality, and expectations agreementsUpdate annual board member and committee directoryControl association bylaws; update, file, and ensure custody Smartsheets Review Smartsheets task summaries daily for risk assessment and overallocated resourcesAssist with developing Smartsheets project management toolsTrack Smartsheets hierarchy Support /Travel Support President & CEO as neededStaff Conference Registration/Information Desk – (April)Attend Team Retreat – (October/Nov)Additional support as needed, for example proofreading materials, preparing reports, pulling and organizing historical documents, participating on social media, supporting events. Benefits include: retirement plan plus matching contributionhealth, dental, vision, short and long term disability, and life insurancehealth savings account contributionvacation and holiday paid-time-off. Position & Location

This is a full-time, exempt position with a week of required travel in both mid-April and early fall (Oct/Nov), at minimum or as needed. Employees of NCA work independently from home offices, however, staff is required to attend training and meetings in Round Rock, TX. Staff members are required to have a dedicated home office, ethernet, and child care. NCA will provide staff a phone, computer, external monitor, webcam, and office supplies.

Required Qualifications: Degree in business management or related field of study; significant work experience can substitute for the degreeStrong communications experience with the ability to think critically, identify opportunities, and understand relationshipsExcellent writing, editing, and proofreading skillsIndependently employ creativity, attention to detail, and conceptualize project needsConsiderable and demonstrable experience with Quick Books OnlineAccounting experience, and ability to perform accounting for financial management of the association with specialized experience and understanding of GAAPSpecial training in payroll software systemsFast typewriting skills with limited errorsExpert or high proficiency on attention to details assessment (Indeed)Unquestionable levels of professional discretion and confidentialityConfidence and ability to exercise independent judgment customarily and regularly.Ability to lift up to 50 lbs, assemble event materials, stand at registration desk for 12 hours per dayExceptional organizational skills Preferred Qualifications: Command of Spanish, both orally and writtenExperience with project management softwareExperience with contact management software

PandoLogic. Category:Administrative, Keywords:Executive Secretary, Location:Round Rock, TX-78680