Executive Office Administrator Jobs

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The Boeing Company is currently seeking an Executive Office Administrator to support the Vice President of BGS Strategy, and Executive Directors in Plano, TX. The ideal candidate has experience supporting C-suite executives, possesses a high degree of professionalism, and discretion, is unflappable in high-pressure, fast-paced environments.

The ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Position Responsibilities:

• Work outside of normal business hours on occasion to support statement of work
• Assist in planning, coordinating, and implementing logistics for visiting Boeing senior executives and board members
• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Create, edit, and maintain electronic and written communication
• Work under minimal direction
• Prioritize, manage, and schedule time and availability for most efficient use of time
• Coordinate with the appropriate focal to support the acquisition and maintenance of resources. Order and maintain office supplies
• Promote teamwork and valuable ideas to management and administrative staff
• Ensure any additional site activities are managed in coordination with other office administrators across the site
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Coordinate domestic and international business travel, monitor traveler logistics, generate team expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at Plano, Texas

Employer will not sponsor applicants for employment visa status.

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 1+ years of experience in partnering with executives to develop and manage data, metrics and analysis
• Experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
• 3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync

Preferred Qualifications (Desired Skills/Experience):

• Mature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment
• Bachelor’s degree or equivalent or higher
• Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking abilities
• 5+ years of experience supporting C-Suite Executives
• Personable and professional phone demeanor; speak clearly, professionally and with decorum
• Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information
• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

Typical Education/Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift Work:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $57,000 - $102,000

Export Control Requirements: U.S. Government Export Control Status: If the successful candidate is not a “U.S. Person“ (as defined by 22 C.F.R. § 120.15 “U.S. Person” includes U.S. citizens, lawful permanent residents, refugees, or asylees) and the position requires access to export-controlled data, an appropriate export authorization by the U.S. Government may be required prior to such access. Employment, and the continuity of employment of non-U.S. persons, is contingent upon the company’s ability to secure and maintain the necessary export control authorization.

Export Control Details: US based job, US Person not required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.