Junior Administrator Executive Jobs

Acquiring and applying functional knowledge in videography, photography, LMS site management, website content, and social media.

Provides complex travel arrangements for members of the management and leadership teams.

Provide back-up payroll support to Finance Manager & HR (Human Resource) Operations Associate.

Builds relationships crucial to the success of the company and manages a variety of special projects.

Advanced working knowledge of Microsoft Office, specifically, Sharepoint, Word, Excel, and PowerPoint point of sale systems, and common social media platforms.

Hybrid-Remote Role - Travel to Restaurant Locations in CT & MA Required when Necessary

Benefit-cost analysis and budget experience helpful

Proficient with Active Directory, or Identity and Authorization Management (IAM)

Perform other duties and responsibilities as assigned.

Analytical skills required for problem-solving, administration, and interpretation of policies.

Excellent written, verbal, and organizational communication skills required.

Strong contract development, negotiation, and administration capabilities.

Team Development: Conduct regular management meetings to strategize on everything from resident satisfaction to fiscal planning.

Minimum of 3 Years Leadership Experience in a healthcare facility like a hospital or nursing home

Your Role in Shaping Lives: Key Responsibilities

Active, Unrestricted Virginia Administrator’s License (LNHA)

Bachelor’s Degree in Health Administration (preferred but not mandatory)

Proficiency in Senior Living and Long-Term Care Guidelines: A deep understanding of regulations, procedures, and laws is a must.

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

2. Project Controls / Risk Management:

• Support project team with change order management/ billings / pay app process.

• Track / ensure all vendors CoIs are current and comply with OC requirements.

• Manage / distribute trade contractor bid packages.

• Manage access / permissions to owner required document control software.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

2+ years experience serving as mentor to others.

3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Supports development of workback schedule, promotion, and necessary checkpoints.

Hiring, training, and evaluating administrative team members

Key Education and Experience Requirements

·Manage calendar coordination for Investment Committee and investor-related meetings.

tters with complete tact and discret

·Provide Salesforce administration support, as needed.

·Professional with unquestionable integrity, credibility, and character who has demonstrated high moral and ethical behaviors.

Proven ability to handle confidential information wit

Data entry and CRM system management

Minimum 3-5 years of proven office management, administrative, or assistant experience

Excellent time management, problem solving, planning, and ability to multitask and prioritize competing responsibilities

Knowledge of data and administrative management best practices

Excellent written and verbal communication skills with strong attention to detail

Managing the c-suite’s calendars, including prioritizing incoming requests

10+ years of executive administrative/project management work experience supporting high level leaders in a fast-paced environment.

Creates data management plans and manages data by using the advanced features of proprietary products/tools.

Proactively manages logistics for business group meetings/events.

Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group.

Have effective written and verbal communication skills and strong problem-solving skills and attention to detail.

Extensive experience working in an extremely fast paced environment.

1-2 years of experience with Administrative work

Healthcare experience is a plus

Comfortable doing data entry / working with files

We are not able to offer sponsorship now or in the future

Other requirements of the role include:

Ensure all documents under the “files” section have been moved to the associated server folder.

Bachelor's degree or equivalent experience

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.

Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management.

Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed.

Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action.

Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year.

Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources.

Education or non-profit experience preferred

Manage a busy calendar and coordinate travel

2+ years of professional administrative experience

Strong attention to detail and excellent organizational skills

Professional communication skills and writing skills

Handle logistics for internal and external meetings and events

Excellent project management skills, and an ability to prioritize and execute multiple ongoing tasks often under tight deadlines.

Manage submissions of regular update reports from each business. Follow up with executives to get status updates.

Manage and track required documentation including entity checklists.

2+ years of applicable EA experience - bonus points if you've worked in start-up environments

Excellent interpersonal and communication skills (both verbal and written).

Exceptional MS Office Suite skills, including PPT, EXCEL, Word

File Management and Administrative Support

Marketing Execution:Manage effective marketing strategies to deliver the right message to the right audience at the right time.

Data Entry, and compliance of data

Client Communication: Contact borrowers to collect necessary documentation and update status of loan through the process.

CRM Software (ZOHO/CLOSE a plus)

Basic Graphic Design (e.g., Canva, Adobe Spark)

Manage the timesheet collection process (collecting, entering and reviewing/auditing)

Maintain employee files; manage new hire documentation.

Manage and help create zero wage reports and address tax requests from State/Federal Level

Previous experience as admin preferred but not required.

5+ years Executive Assistant experience

• Competitive salary and benefits package

This person must have immaculate attention to detail and strong organizational skills

Executive Assistant experience or similar experience

Experience overseeing budgets and expenses

Experience developing internal processes and filing systems

This individual will help complete the tactical and logical items on our Executive's plate

Tasks could range from everyday things to complex projects

Project management and creative thinking skills

Experience working in a collaborative environment and strong communication skills

Bachelor’s Degree or minimum of 3 years of relevant experience

Knowledge of fundraising processes and best practices

Knowledge of and passion for REEF’s mission and vision

Ability to manage short-term and long-term plans and goals

Assist with space management, workspace move requests and submit facilities work orders

5+ years of high-level administrative experience, with experience providing executive support to a leader with international accountabilities

Create purchase requisitions and assist staff with expense reporting and finance issues

2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree

Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment

Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint

Bachelor's degree in business, logistics, supply chain management, or a related field (preferred).

Candidate should have minimum 3 years of experience in Freight forwarder or Ocean carrier.

Proven experience in sales, preferably in the freight forwarding or logistics industry.

Strong knowledge of international trade, freight forwarding concepts, and logistics operations.

Excellent communication and negotiation skills, with the ability to build rapport and influence decision-making.

Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.

The Administrator will report in directly to a Regional Head and the ownership group.

Please visit www.completehomecarenc.com for more information about us

We look forward to talking to you!