Executive Administrative Assistant, Vice President Of Advancement

Performs office administrative responsibilities under the direction of the Vice President of Advancement.

• Assists with special events.
• Records gifts, prepares acknowledgement letters and processes reports from Foundation’s database.
• Processes purchase orders, check requests, credit/p-card charges, maintains inventory of supplies and prepares bank deposits.
• Assists with direct mail solicitations and other mailings.
• Prepares deposits of cash/checks and records deposit amounts into Financial Edge.
• Monitors and supervises student worker(s) and validates timesheets.
• Orders flowers/plants for staff/faculty/board members upon request and assigns charges to appropriate accounts.
• Prepares Foundation agenda packets, provides public notices of meetings, and attends committee and quarterly board meetings.
• Performs other duties as assigned.
• Processes and orders plaques and recognition awards for board members and others upon request.
• Provides phone coverage for President’s Assistant as needed.
• Records and prepares meeting minutes for the PHSC Foundation and Executive Committee.
• Completes travel, reimbursement, leave and other required forms for processing within the College system.
• Schedules appointments and meetings, takes messages, and receives visitors.
• Maintains filing system, mailing lists, and donor records.

A Standard high school diploma or GED.

Minimum Of Two (2) Years Related Work Experience

Must be able to take seminar and conference minutes

Must possess excellent communication and interpersonal skills

Must have the ability to organize and work independently

Must be able to exercise good judgement and prioritize tasks

Must have excellent Word, Excel, and Access skills

Must have a willingness to learn donor software programs

Must have reliable transportation and the ability to work occasional evenings and weekends

Open until filled

Knowledge of data entry and database systems (i.e., Raiser’s Edge) .