Event Assistant Jobs

Are you an Events Assistant who is looking for a new challenge and want to pursue your career in an excellent global organisation.

Overview of role :

With Intelligence is looking for an events assistant to support the NY & Boston events team with a large & varied portfolio of events, including but not limited to networking receptions, private dinners, summits, and award ceremonies. Working alongside the US operations team, you will provide administrative support throughout the event cycle, as well as onsite event support. The role requires somebody who is well organised, ambitious and has strong communication skills.

Responsibilities:

• Communications with sponsorship clients
• Management of smaller bespoke events including sponsor dinners
• Work with our design team to create event collateral.
• Coordinating couriers and shipping materials.
• Making payments to vendors
• This will be a hybrid working arrangement with three days from our New York office and two days from home.
• Assist with sponsor ticket name transfers and liaise with our registration system.
• Establishing relationships with venues and vendors
• Help support onsite with registration, re-stocking swag tables, checking banquet set up and jumping in wherever is needed!
• Reserving and managing event space and external communications with our luxury brands at our events
• Research for new suppliers including florist, photographer, furniture, etc.
• Ad-hoc event related admin requests

Requirements :

• Ability to work in a fast-paced environment.
• Competent using Microsoft office and excel.
• Strong administrative skills
• Clear and confident communication on the phone, face to face and by email
• Ability, and experience, working on multiple tasks and to tight deadlines.
• Time management and prioritisation skills
• Willing to work unsocial hours as required.
• Meticulous attention to detail.
• Reliable team player
• Highly organised

Desirable:

• Experience using Adobe.
• Previous office administrative experience.
• Previous experience assisting at events.

Benefits:

• Working for company that champions diversity and inclusion
• Life insurance
• Health and dental plans
• Global organization with established brands
• Discount gym membership
• Friendly experienced team
• Charity days and charity fundraising contributions
• Maternity & paternity packages
• Matched 401k
• Generous vacation package starting at 24 days on top of public holidays

Our Company:

With Intelligence provides exclusive editorial, research, data and events for senior executives within the asset management industry. Across hedge funds, private credit, private equity, real estate and traditional asset management, our editorial brands are seen as market leaders in providing asset manager sales and IR execs with the actionable information they require to help them raise and retain assets.

To maintain and grow our leading position in the market we need to continue to hire highly motivated, thoughtful and to ensure our subscribers are getting the exclusive intelligence they need first, and most comprehensively, through our range of services.

If you are interested so far in what you have read, please apply, we look forward to hearing from you.

We are an Equal Opportunity Employer . Our policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, colour, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable law.