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Event Assistant Jobs

Company

AIG
Address , New York, Ny
Employment type FULL_TIME
Salary $52,000 - $66,000 a year
Expires 2023-06-24
Posted at 1 year ago
Job Description
Who we are
American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security. AIG common stock is listed on the New York Stock Exchange.
Get to know the business
General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.
The ideal candidate will be located in the New York City area with the ability to work from the office three to four days per week, which is consistent with AIG’s global guidelines.
About the role
What you need to know:
Scheduling & Logistics
  • Pack, ship, and track event supplies and/or collateral to events.
  • Create and print event materials including name badges, tent cards, and dinner cards.
  • Book conference rooms and schedule meetings.
  • Responsible for researching, vetting, and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, speakers’ bureaus, DMCs, restaurants and venues.
  • Support North America Events team with execution and logistics on all events.
  • Provide on-site event support, as needed.
  • Submit guest names to building security.
  • Book flights/hotels/cars for North America Events team.
  • Order and restock office supplies and special event supplies.
  • Inventory supplies and branded items.
  • Assist with briefing books.
Database Management & Administration
  • Develop site visit itineraries.
  • Assist with registering all events in Cvent.
  • Submit monthly Concur T&E expense reports for North America events team.
  • Submit monthly Visa Meeting Card expense reports and check requisitions.
  • Submit and process event invoices and track checks and wire transfers.
  • Maintain North America Events Calendar
  • Manage Events Team and Executive Leadership Team Contact Lists.
  • Assist with proofing and editing collateral materials, registration websites, and invitations.
  • Additional event-related responsibilities for upcoming events to be further defined once on board.
  • Maintain the department’s monthly event calendar and staff plan
What we’re looking for:
  • Must be able to multi-task and be comfortable working in a fast-paced environment.
  • Bachelor’s Degree with preferably 2+ years in Event Management, preferably in Professional Services or Financial Services.
  • Some travel will be required; 10% - 20%.
  • Strong project and time management skills. Must be able to prioritize projects.
  • Proficient in Microsoft Word, Excel, and Power Point.
  • Strong communicator – both written and oral.
A look at our benefits
At AIG, we’re proud to offer a range of employee benefits and resources that help you protect what matters most – your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs. For example, the “Giving Back” program allows you to take up to 16 hours a year to volunteer in your community.
We also believe in fostering our employees’ development and offer a range of learning opportunities for employees to hone their professional skills to position themselves for the next steps of their careers. AIG also has a tuition reimbursement program for eligible employees to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
  • The base salary range for this position is $52,000.00 – 66,000.00 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here:
AIG Benefits Overview.
#LI-LD1
A look at our Benefits
We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing. We provide a variety of leaves for personal, health, family and military needs. For example, our "Giving Back" program allows you to take up to 16 hours a year to volunteer in your community. Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.

We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their professional skills to position themselves for the next steps of their careers. We have a tuition reimbursement program for eligible colleagues to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer

American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
To learn more please visit:
https://www.aig.com/about-us/diversity-equity-and-inclusion
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to . Reasonable accommodations will be determined on a case-by-case basis.
Functional Area:
AS - Administrative Support
Estimated Travel Percentage (%): Up to 25%
Relocation Provided: No
AIG PC Global Services, Inc.