Corporate Event Planner - Remote | Wfh

We are a leading multi-specialty telehealth platform, dedicated to transforming healthcare by providing convenient and high-quality medical care to individuals across the United States. Our mission is to help people feel great and empower them to achieve better health. Through our innovative approach, we tackle various health and wellness challenges, offering personalized solutions in areas such as sexual health, hair care, mental health, skincare, and primary care.
About The Role
As a valuable member of our team, you will report to the Employee Experience Manager and play a crucial role in planning and executing team offsites and internal company events. Your passion for people, self-motivation, and enthusiasm in the events space will make you an essential partner in creating unforgettable experiences for our employees. We are seeking a positive team player who can handle multiple tasks, ready to roll up their sleeves and go the extra mile to ensure the success of our events.
Key Responsibilities
Collaborate with stakeholders to plan and organize internal events based on specific requirements, including venue research and selection, vendor management, transportation arrangements, participant invitations, activity planning, banquet management, and logistics coordination.
Maintain clear and effective communication with stakeholders throughout the event planning process, providing regular updates, aligning event goals, coordinating guest lists and vendor specifications, and ensuring all parties are well-informed.
Liaise with leaders and executives to discuss event specifications, including scope, format, budget, administrative details, and special requirements.
Skillfully negotiate contracts with vendors such as venues, caterers, hospitality staff, A/V providers, and other service providers, ensuring optimal services and activities within budget constraints.
Oversee the entire event process, from preparation and set-up to tear-down, ensuring adherence to planned formats, compliance with regulations, seamless vendor cooperation, issue resolution, and overall participant and sponsor satisfaction.
Perform post-event tasks promptly, including client meetings to ensure satisfaction, invoice and bill reviews, payment approvals, and documentation of issues and resolutions.
Continuously evaluate potential event locations, providers, vendors, and professionals to determine suitability for future events, building a valuable knowledge base to enhance stakeholder experiences.
Travel domestically as required (approximately 30% of the time).
Additional administrative responsibilities may include weekly mail pickups in the Marina in San Francisco, involving tasks like sorting, scanning, and shredding documents (estimated time commitment: 5-7 hours per week). Proximity to San Francisco is necessary for this task.
Qualifications
Bachelor's Degree or equivalent working experience.
5+ years of experience in hospitality, corporate events, event management, or event agency roles.
Proven ability to work with stakeholders at all levels, including executive leadership.
Strong project management skills, with the ability to handle a high volume of projects, events, and vendors simultaneously.
Excellent written and verbal communication skills, including the ability to handle conflicts professionally and calmly.
Detail-oriented and reliable, with effective time-management skills.
Onsite Event Experience Is Essential.
Our Benefits (Highlights):
Employee Stock Purchase Program.
An inclusive culture that values continuous improvement and values your input.
Competitive compensation package, including equity.
Unlimited PTO (10 holidays off) and Mental Health days (1 day off per quarter).
Generous Parental Leave.
Comprehensive medical, dental, and vision coverage.
Mental health and wellness benefits.
Offsite team retreats.
Access to an online store to order additional equipment to support your work.
Employee discounts on online products and at the Apple Store.
$75 monthly connectivity stipend (phone/internet).
401k Match.
We are committed to building a diverse and inclusive workforce. If you are excited about this role but don't meet all of the qualifications listed above, we encourage you to apply.
We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis prohibited under federal, state, or local law. We comply with applicable regulations.
Salary Range
The compensation range for this role is estimated to be between $75,000 and $110,000 USD. The actual salary will depend on factors such as skill sets, experience and training, licensure and certifications, and location. Please consult with your Recruiter for a more accurate range based on job-related factors.
We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans during the job application process. If you require assistance or accommodation due to a disability, please contact us.
Please note that if you require alternative methods of application or screening, you must contact the employer directly to request such accommodations as the job platform is not responsible for the employer's application process.
Employment Type: Full-Time
Salary: $ 75,000.00 110,000.00 Per Year