Construction Administrative Assistant Jobs

Works with management administrating daily affairs and ensuring completion of varied administrative tasks. Deadlines are important to this position, so the need to be able to prioritize tasks to make sure multiple deadlines are met. The need for a working knowledge of current office practices and software, specifically Microsoft Word, Excel Project and Microsoft Teams is highly recommended. You are expected to have excellent interpersonal communication skills, both written and verbal. Construction experience is preferred Responsibilities Support Office Management, Project Manager, Superintendent, Project Superintendent and staff. Work with Project Management to draft, review, finalize, issue and execute contracts. Communicate regularly with project managers on status of subcontracts and address any questions or issues that may have arisen. Receive, review for compliance and track insurance certificates. Use project tracking software to track change orders, change proposal requests, requests for information, contracts, insurance, payment applications, etc. Create, manage, scan and organize all files and folders, hard copy and on the computer. Managed day-to-day operation, maintained daily interactions with owner/subcontractors/vendors. Greet clients, answer phone calls, check voicemail, e-mails. Code invoices from subcontractors Receive, open, stamp, process mail daily. Prepare and submit job related expense reports for Project Team and Management Team. Manage field employees hourly time. Routine coordination with various vendors for Management Team and/or Project Team. Perform other duties and projects as assigned. Job Type: Full-time Education and Experience Minimum High school diploma or general education degree (GED) required. Minimum two years related construction office experience Preferred. A national commercial construction provider, Tillage Construction offers opportunities to grow, competitive pay, paid holidays and vacations, health insurance with a portion of the premiums paid by the company.