Chief Administrative Officer Jobs

Summary This position is located within the Office of the Director, Peace Corps Headquarters, Washington DC. The incumbent is responsible for providing administrative guidance to the Director's Staff Offices. This group consists of the Office of the Director, Office of the General Counsel, Office of Strategic Information Research and Planning, Office of Victim Advocacy, Office of Sexual Assault Prevention and Response, Office of Civil Rights and Diversity, and Executive Secretariat. Responsibilities The CHIEF ADMINISTRATIVE OFFICER performs the following major duties: Analyzes and provides advice for administering changing budget of expenses involving different funding sources. Reviews financial reports and resolves discrepancies with the appropriate offices. Monitors and reports on the rate of expenditures of funds. Monitors fund balances and status of programs or projects and recommends reprogramming of funds as needed. Manages the budget for significant organizational component or to fulfill multi-year objectives for a program with agency-wide impact. Ensures that the component can financially support its human resources requirements and controls expenditures for that component. Participates with senior staff, supervisor or other managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval. Assures that the organization's administration is implemented in accordance with Federal and Agency regulations and policies for contracts, procurement, expenditure tracking, internal controls, personnel systems, supplies, equipment, facilities management, and administrative reporting requirements. Identifies and develops methods to resolve organizational administrative problems or cope with issues which directly affect the accomplishment of program goals and objectives. Serves as primary resource person for all administrative staff in related departments, providing guidance on procedures, policies, planning and systems on a day-to-day basis as well as at regularly scheduled budget reviews. Serves as a principal advisor on administrative management matters associated with operations, identifies problems or deficiencies and recommends ways to improve the effectiveness and efficiency of operations. Manages the staffing and human resource needs of the Director's Staff Offices and adjust to the needs as programs or strategies change and service requirements. Assesses overall resource values and determines how best to achieve goals. Coordinates with technical personnel to resolve issues that are a result of highly unstructured and interconnected problems involving controversial and complex administrative or programmatic issues and problems such as labor relations or EEO issues.

• Performs analytical studies involving issues related to staffing needs for the Director's Office. Works with top management officials and provides information required to make decisions on staff development, staffing and succession plans, and controversial and/or sensitive Human Resources issues.
• Analyzes and evaluates complex data and information to make recommendations and provide advice to managers on functional realignments to ensure structure compliance with higher-level mandated guidelines and management policies. Develops recommendations and defends the office position on proposed workforce actions. Researches, analyzes, evaluates and prepares reports as required to support staffing requests. Serves as the POC for all training requirements. Maintains, monitors, and advises management on training funds, ensuring funds are available and that requested training meets regulatory requirements. Disseminates training information to the workforce and monitors compliance with mandatory training requirements. Analyzes and evaluates requirements and advises supervisors regarding determining training requirements. Supervises a group of employees performing work at the GS-13 level. Provides administrative and technical supervision necessary for accomplishing the work of the unit.
• Performs the administrative and human resource management functions relative to the staff supervised. Establishes guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Provides informal feedback and periodically evaluates employee performance. Develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Requirements Conditions of Employment Applicants must be U.S. citizens. Applicants must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination. All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing. A one year trial period is required. This is not a bargaining unit position. This position requires the filing of a Financial Disclosure report. This position requires a Public Trust background investigation. Peace Corps Information This is a Federal civilian job in the Excepted Service. Peace Corps employees are paid on the Foreign Personnel (FP) pay scale. Initial appointment of employment cannot exceed five years. Qualified internal applicants will be given full consideration. Additional hiring needs may be filled through this vacancy. The Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. The Peace Corps is a drug-free workplace and promotes a drug-free environment. The Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. The Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world. The Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis. Qualifications Specialized Experience: You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. Eastern Time (ET) on 06/07/2023 (the closing date of the announcement). You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume. This vacancy is being announced at two grade levels: FP-03: Qualifying experience for the FP-03 level includes one year of specialized experience at least equivalent to the FP-04 or GS-12 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience providing policy and compliance advisory support, and operational administrative support to the Director's office; Experience coordinating the formulation and presentation of budgets and presenting budget findings to senior level executives for decision-making; Experience in planning and overseeing various administrative processes such as human resource management, and budgeting; Experience supervising a team, and working collaboratively with others to establish and maintain the work of the unit. FP-02: Qualifying experience for the FP-02 level includes one year of specialized experience at least equivalent to the FP-03 or GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience providing policy and compliance advisory support, and operational administrative support to the Director's office; Experience coordinating the formulation and presentation of budgets and presenting budget findings to senior level executives for decision-making; Experience in planning and overseeing various administrative processes such as human resource management, and budgeting; Experience supervising a team, and working collaboratively with others to establish and maintain the work of the unit. Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/ Time-in-Grade Requirements: Internal applicants and Federal employees who are currently holding, or who have held within the previous 52 weeks, a position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying FP-03 and GS-13).Note: All current or former Federal employees (including internal employees) must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). All qualification requirements must be met by 06/07/2023 (the closing date of this announcement). Qualification claims will be subject to verification. Please note: Peace Corps employees are employed using the Foreign Personnel (FP) pay scale. The FP pay plan does not follow the same structure as the GS pay plan. In the FP pay plan, as the grade-level numbers decrease the level/pay for the position increases (e.g., the FP-09 is the lowest entry-level pay and the FP-01 is the highest senior-level pay). Education There is no educational requirement for this position. Additional Information Intelligence Background Information Peace Corps Manual Section 611 is applicable to this position. This section prohibits the employment of certain persons previously engaged in intelligence activities or connected with intelligence agencies within the past 10 years. If you have ever worked for the Central Intelligence Agency (CIA), you are not eligible for employment at the Peace Corps in any capacity, and you should not apply for employment. Acceptance of employment with Peace Corps precludes employment by certain intelligence organizations for a specific period of time, determined by the employing agency, after Peace Corps employment ceases. Applicants who are found to be otherwise qualified will be required to submit upon request in the future a completed Intelligence Background Questionnaire, or narrative signed statement, indicating whether the applicant has been involved in or has had any connection with intelligence activities or related work and, if so, the nature and dates of his or her involvement. Failure to meet this requirement will result in the applicant being rated ineligible for further consideration. If you have any other type of possible intelligence connection, your application will not be further considered until you submit this form. Except when the CIA or the National Security Agency (NSA) is involved (see below), if your connection with an Intelligence Agency involves an immediate family member who works or has worked in intelligence, the immediate family member should complete the form, not the applicant. Usually relying on memory is sufficient to answer most if not all of the questions. If you have an immediate family member who works or has worked for the CIA, you should not give them this form to complete. Please contact your relative in person-not by phone, email, social networking, or any other means that is not in person- and ask him or her to contact the Office of General Counsel at the CIA. If you or an immediate family member have been employed by or associated with the NSA, you or your family member must contact the NSA Prepublication Review Office at 443-634-4095.