Administrative Assistant Iii - Fort Logan.

Department Information

This position is open only to State of Colorado Residents

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

About Fort Logan

The Colorado Mental Health Institute at Fort Logan (CMHIFL) is one of two state hospitals serving our community. The vision of CMHIFL is to provide the highest quality mental health services to persons with complex, serious, and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential. CMHIFL provides inpatient treatment to adult patients,

generally between the ages of 18-59. The hospital currently has 138 adult inpatient beds, over six treatment milieus serving civil and forensic individuals. Medical services, occupational therapy, neuropsychological-rehabilitation services, and trauma-informed care services are available for all patients throughout the hospital.

Through our core values listed below, CMHIFL staff is committed to:

• Strong family and community partnerships.
• Person-centered, evidence based care;
• Multidisciplinary collaboration;
• Diversity and inclusion;
• Individual dignity and respect;
• Trauma informed recovery;

Description of Job

Purpose Of This Position

Provide administrative support and assistance to a multidisciplinary clinical treatment team consisting of nurses, mental health clinicians, social workers, psychologists, and psychiatrists.

Job Duties

• Responsible for coordinating and overseeing the day-to-day office functions to ensure smooth and professional operations on the team. Uses discretion and problem solving skills when answering difficult calls on the team to ensure issues are resolved.
• As the Unit Time Manager, this position is responsible reconciling, preparing, and managing monthly and bi-weekly timekeeping for 30 plus employees.
• Other duties as assigned
• This position does this while adhering to all Medical Records policies and procedures.
• Independently monitors, tracks, collects, compiles and maintains hospital medical records as defined by Joint Commission standards, the hospital Medical Records Department, and other governing agencies.
• Organizes patient medical charts, according to the Medical Records guidelines and Health Insurance Portability and Accountability Act (HIPAA) standards.
• Compiles information and oversees the movement of all patients in the Electronic Health Record including: seclusion and restraint, absence without staff consent, passes, discharges, and outside medical appointments.
• Ensures availability and accuracy of downtime bins, patient labels, patient documentation, new admission charts and processes should the Electronic Health Record go down.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience

Minimum Qualifications:

Three years of administrative and clerical experience in medical, clinical or office setting.

Substitutions

Appropriate education will substitute for the required experience on a year-for-year

basis.

Preferred Qualifications

• Computer Skills including Microsoft 365 and Google Workspace Applications
• Administrative experience in a hospital setting and/or behavioral healthcare setting
• Experience and knowledge of HIPAA rules
• Communications experience in customer service in a fast paced work environment.
• Work experience in a safety or security setting

Conditions of Employment

The successful candidate in this position must be willing and available to submit to the following conditions:

• On or after October 31, 2021, each facility shall ensure all newly hired employees or support staff members are fully vaccinated at the time of hire or receive their first dose of a two-dose protocol, or a single-dose vaccination, prior to providing any care, treatment, or other services for the facility and/or its clients. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of first dose prior to providing care.
• Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer, Moderna or Novavax vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact [email protected]
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
• Must be able to pass a CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference checks, PREA, Trails check, CAPS.
• Must be available for shift work may be requested to work various hours for coverage outside of normal business hours

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.