Assistant Operations Manager Jobs

We are searching for an organized self-starter to be our new operations assistant. The operations assistant's responsibilities include reporting directly to the manager and fulfilling the Manager's duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.

To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking, and interpersonal skills

Responsibilities

• Assisting the Manager with operational issues.
• Preparing and filing forms and other documents.
• Providing excellent customer service and maintaining relationships with vendors.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.
• Promptly answering the questions of staff and other stakeholders.
• [Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Scheduling meetings and team building sessions as required.
• Taking inventory and ordering office supplies as needed.
• Assisting with recruitment and onboarding processes.
• Updating logs and order forms.

Qualifications

• Previous experience in a similar role.
• Outstanding interpersonal skills.
• Additional courses in Business may be a benefit.
• Excellent written and verbal communication skills.
• Bilingual in Spanish is required.
• A willingness to learn.
• Degree or equivalent.
• Superb organizational skills.