Assistant Clerkship Coordinator Jobs

The Stead Family Department of Pediatrics is seeking an administrative professional to join our fast-paced, rewarding, and dynamic team as the Medical Student Education Program Assistant (PCC1). This position will provide direction and oversight for the Stead Family Department of Pediatrics Medical Student Education Program under the general direction of Departmental Administration and the Pediatric Medical Student Program Director. The position will assist in the design, planning, integration, and evaluation of medical student curriculum; manage enrollment process; ensure compliance with Liaison Committee on Medical Education (LCME) standards; and manage teaching resources.

This position will also play a primary role in providing administrative and front desk support for the Department of Pediatrics.

Duties To Include

• Assist with preparation of Medicare/Medicaid enrollment forms.
• Maintain resident, fellow, and faculty evaluation database.
• Track student, clerkship, and faculty evaluation completion and report issues to the program coordinator.
• Attend unit, departmental, and college of medicine meetings with Pediatric Medical Student Clerkship Coordinator as needed.
• Maintain course websites for ICON and MAUI for advanced student rotations.
• Coordinate didactic sessions via Zoom or in-person and take attendance.
• Set up and coordinate weekly Grand Rounds and other meetings/events including lunch set up as needed for the department or education program.
• Submit honorariums to University Shared Services (USS) and monitor to ensure payments are completed.
• Provide Front Desk support to the Dept of Pediatrics including (but not limited to) answering calls, mail handling, supply ordering and restocking as needed.
• Review web advertisements and update as needed.
• Prepare clerkship orientation and advanced student rotational schedules.
• Correspond with students about clerkship specialty preferences.
• Maintain student education information located on the Pediatric SharePoint.
• Perform other duties, as assigned.
• Maintain various spreadsheets and databases.
• Provide proctoring support for clerkship examinations, including exam set up, laptops and rooms.

Department Summary

The Stead Family Department of Pediatrics is a national leader in pediatric medicine. The Department's mission is to provide outstanding care to the children of Iowa and beyond by being a leader in state-of-the-art clinical care to children, performing cutting-edge research to find new treatments and cures for childhood illnesses, and educating the next generation of pediatric health care providers. The Department comprises the medical and research staff of UI Stead Family Children’s Hospital. UI Stead Family Children’s Hospital is one of the nation’s top-ranked pediatric care and research institutions, and Iowa’s only comprehensive children’s hospital.

Program Summary

The Stead Family Department of Pediatrics offers 6-week Core Clerkship rotations that all medical students must complete. The Pediatric Core Clerkship is designed to give all students a basic understanding of Pediatrics with enough exposure to the various specialties and inpatient teams to help them choose a focus for their career. The advanced student rotation provides an additional 4-weeks of elective experience. The complex nature of pediatrics as a discipline and the limited prior experience of students with pediatric patients make it necessary to provide clerkship experience that includes primary care, office-based practice, specialty pediatrics, and inpatient care.

Education Requirement

• Bachelor’s degree in healthcare or business administration, or a similar discipline; or an equivalent combination of education and experience.

Experience Requirements

• Demonstrated ability to work effectively in ambiguous situations and to drive for conflict resolutions in a positive and professional manner.
• Demonstrated experience related to healthcare or education programs/project management.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in computer software applications (MS Word, Excel, PowerPoint, and Outlook).
• Demonstrated excellence in organizational skills and attention to detail.

Desirable Qualifications

• Experience with a medical education program.
• Experience reviewing and managing financials and expense budgets.
• Experience planning and/or organizing meetings and group events.
• Experience with Iowa Courses Online (ICON), MAUI, or a similar course management system

Highly Desirable Qualifications

• Demonstrated experience coordinating or managing an education program.
• At least 6 months of demonstrated complex project/program management experience including time management, decision making and self-direction.
• Knowledge of accreditation standards and Family Educational Rights and Privacy Act (FERPA).
• At least 6 months of related administrative coordinator or secretarial experience

Position And Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Cover Letter
• Resume

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

This position is onsite only.

For additional questions, please contact [email protected]

This position is not eligible for university sponsorship for employment authorization.

Additional Information

• Classification Title: Admin Services Coordinator
• Work Modality Options: On Campus
• Schedule: Full-time
• Appointment Type: Merit

Compensation

• Pay Level: 2B

Contact Information

• Contact Name: Pediatric Human Resources
• Contact Email: [email protected]
• Organization: Healthcare