Administrative Assistant Ii - Remote | Wfh

Are you an organized, detail-oriented individual with exceptional communication skills? Do you thrive in a fast-paced environment and have a passion for helping others? We are looking for an administrative assistant to join our dynamic team and support us in creating, managing, and maintaining meetings and calendars. As an administrative assistant, you will play a vital role in coordinating meetings, responding to requests, resolving scheduling conflicts, and providing outstanding customer service to our managers and clients.
If you have a proven track record of exceeding expectations, enjoy solving problems, and are adept at multitasking, we invite you to apply for this exciting opportunity today!
Responsibilities
Respond promptly to meeting requests
Send and respond to meeting polls
Coordinate room reservations, on-site food and beverages, or other in-person requests
Handle and resolve scheduling conflicts with meeting participants
Process external visitor requests
Provide visitors with Guest Wi-Fi connectivity procedures and information
Coordinate visitor arrivals with local Client Admin
Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
Conduct all business in a professional and ethical manner
Provide additional ad-hoc scheduling support as needed and when required
Job Requirements
Must have a reliable internet connection and a quiet room to work from
Desired Skills & Experience
Strong customer service skills and ability to interact with all levels of management and staff
Strong organizational skills and attention to detail
Experience with Outlook 365 and calendar management
Experience with Concur or similar expense management software
Knowledge of travel booking and itinerary management
Excellent verbal and written communication skills
Ability to multitask and prioritize effectively
Strong time management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience in a corporate environment supporting senior-level managers
Strong work ethic and ability to maintain confidentiality
Ability to work independently and as part of a team
Strong customer service skills and ability to interact with all levels of management and staff
Qualifications
Experience level: Experienced
Minimum 3 Years Of Experience
Education: High School
Skills
Administrative (2 years of experience is required)
Outlook 365
Concur
We are an equal opportunity employer. We value diversity and inclusion and are committed to creating an accessible and inclusive hiring and interview process. If you require any accommodations to facilitate your application or interview experience, please contact HRsupport@[CompanyEmail].
The pay offered to the successful candidate will be based on several factors, including education, work experience, work location, specific job duties, and certifications. In addition to competitive pay, we offer a comprehensive benefits package, including health coverage, an incentive and recognition program, and 401(k) contributions (all benefits are subject to eligibility).
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. We will also consider all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
For certain assignments, Covid-19 vaccination and/or testing may be required based on client or federal mandates, subject to approved medical or religious accommodations. Please review the job posting or contact your Randstad representative for more information on vaccine/testing requirements.
Employment Type: Full-Time
Salary: $ 22.00 23.00 Per Hour