Administrative Services Assistant Jobs

Posting Details

Job Title Administrative Services Assistant

Requisition Number RE40863

Working Title Administrative Assistant

Department Name 1B250:Ctr for Acad Res and Enrich Svcs

Work Location Lexington, Ky

Grade Level 42

Salary Range $17.24-27.59/hour

Type of Position Staff

Position Time Status Full-Time

Required Education

AA

Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

4 yrs

Required License/Registration/Certification

None.

Physical Requirements

General office environment, occasional walking, and lifting to 20 lbs.

Shift

Monday – Friday: 8:00 am – 5:00 pm; and occasional evenings and weekends.

Job Summary

The primary job responsibilities of the Administrative Services Assistant are as follows: Provide office management support to the overall operation of the main office and all members of the Center for Academic Resources and Enrichment Service ( CARES ) team. Provide excellent customer service related to interactions with CARES as the first contact, representing the CARES office and the University, for students, staff, faculty, parents, and community members visiting or contacting the office. Perform administrative support functions for the CARES Department that includes but is not limited to ordering supplies via the Student Success Business Office ( SSBO ) process, reserving rooms, assisting with travel plans, sending emails, sending meeting requests, submitting surplus forms, gathering data for the annual equipment and space inventory, processing correspondence, picking up and distributing mail, submitting job orders, etc.; Work with the SSBO Office to process university and vendor business forms as well as submitting system requests for new employees; Provide direct support to CARES Director and SSBO hiring officials during new staff hiring process; Assist CARES staff with preparing for student meetings, activities with campus partners, and CARES events and programs; Assist the CARES Director with budget-related tasks as needed as well as monitor the CARES departmental accounts; Maintain and manage departmental files, coordinate onboarding of new staff, take meeting minutes, and work with Student Success Marketing and Communications to maintain social media platforms; Supervise the work of the Work Study Office Assistants and assist staff with other student workers.

The University of Kentucky Office for Student Success operates from a student-centered foundation. We seek to build a strong community through the care of and concern for every member of Student Success. We cultivate an equity-minded working and learning environment where people are seen and valued. We strive to revolutionize student success practice through a culture of ingenuity, excellence, agency, and accountability.

Skills / Knowledge / Abilities

Communication; Leadership; Listening; Initiative; Computer Skills; Record Keeping; Attention to Detail, Planning; Organizing; Decision Making; Budget Management; and Time Management.

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Education: Business Administration; Office Management; Human Services /Experience: Office Management ; Computer Skills; Budget Management; and Working With Students.

Deadline to Apply 07/26/2023

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.