Administrative Assistant Jobs

Are you organized and help keep the office humming? This is the role for you! VonLehman is seeking an energetic Administrative Assistant who can interact with all levels within the organization. The Administrative Assistant must thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.

ABOUT VONLEHMAN

We have a fun, collaborative work environment that offers a smart casual dress code and we take work/life balance seriously. Our leading-edge facility includes an on-site Café and advanced technology systems and equipment. The success of VonLehman can be directly attributed to the firm’s employees. We have been recognized for our community involvement and company culture, including being named a Best Place to Work by the Cincinnati Business Courier, a Top Workplace by The Cincinnati Enquirer, a Top 200 CPA Firm by Inside Public Accounting, and a Live United 100 company by United Way.

PRIMARY DUTIES AND RESPONSIBILITIES

·Process client correspondence, financial statements, and tax returns for submission to clients, and/or third parties, quickly and accurately.

·Prepare standardized letters to be sent to all clients of the firm at certain times during the year.

·Organize tax information as it arrives from tax return clients.

·Maintenance of project lists and management of due dates.

·Maintain various forms and documents.

·Keeps others advised of work status.

·Keeps up on tax return procedure changes.

·Greets visitors/clients with enthusiasm.

·Maintains a professional image at all times.

·Fill in for receptionist when needed.

·Accurately and professionally answers and directs all incoming calls.

·Takes messages accurately.

·Schedules conference rooms via Outlook.

REQUIRED SKILLS AND EXPERIENCE

·Must possess strong organizational skills with the ability to prioritize and multitask.

·Possess high-level proofreading skills and the ability to effectively edit text.

·Be a self-starter with a strong attention to detail.

·Must possess strong verbal and written communication skills and a customer-service oriented, willing attitude.

·Two years of administrative experience and one year of tax processing experience preferred.

GENERAL SKILLS

·Strong working knowledge of Microsoft Windows environment – Word, Excel, Outlook

·Time management skills.

·Maintain confidentiality.

·Is compliant with administrative tasks and deadlines, such as time entry, response to appointments, completion of goals and performance review.

EDUCATION REQUIREMENTS

High School diploma or general education degree. Bachelor’s degree preferred.