Administrative Secretary Jobs

Administrative Secretary Franciscan Sisters, Little Falls, MN, have an opening for a full-time Administrative Secretary; Monday Friday, 8 am 4:30 p.m. Prepares reports, agendas, minutes, correspondence, posters, and power point presentations. Maintains sensitive and confidential files, records and information. Position requires ability to communicate effectively in verbal and written form; attention to detail, creativity in preparing presentations/posters, working in a multi-tasking environment, composing, typing, proofing materials and establishing priorities. Must be proficient with MS Office software; 3-5 years secretarial experience. Benefits include vacation, sick, holiday pay; 403(b); health, dental, life and vision insurance; free membership to St. Francis Health & Wellness. Submit a letter of interest and resume by September 1, 2023 to Human Resources, Franciscan Sisters, 116 8 Ave SE, Little Falls, MN 56345 EEO/MFH JOB DESCRIPTION TITLE: Administrative Secretary DEPARTMENT: Leadership/Administration SUPERVISOR: Executive Assistant DATE: August 2023

• Provides secretarial/clerical support for the Executive Assistant, Operations Coordinator, Sisters Services Coordinator, Human Resources Director and others as may be designated.
• Maintains, along with the Sister Services Coordinator and Hospitality Manager, the 18-month calendar.
• Aptitudes: Adept at screening calls and visitors. Requires good memory for detail and ability to concentrate on many thin s in a short span of time. Motor coordination is necessary to operate office machines, handling supplies and filing.
• Mental Application: Close attention to details and accuracy. Use of independent judgment following established guidelines/practices. Ability to prioritize work, manage multiple priorities, meet deadlines, work with interruptions and stay calm under pressure is necessary.
• Description of Role: Performs secretarial/clerical functions for the Executive Assistant, Operations Coordinator, Sisters Services Coordinator, Human Resources Director; and others as may be designated.
• Performs other duties as assigned by supervisor.
• Responsibility: Performs secretarial/clerical functions for designated individuals/departments. Extends friendly, cooperative impression to Sisters, visitors, and personnel.
• Knowledge and Skills: Proficient with rules of spelling, grammar, and punctuation. Ability to use Windows computers, printers, duplicating equipment efficiently and effectively. Good oral communication skills are required.
• Regular attendance and punctuality are essential to the position. Various tasks are required to be completed at specific times.
• Worker Characteristics: High degree of accuracy required in performing required tasks. Proofreading skills are required.
• Hazards and Risks: Some undesirable noise. No serious hazards or risks. Moderate degree of tension. Subject to paper cuts and bruises.
• Upholds and fulfills mission and philosophy of Franciscan Sisters of Little Falls in all areas of communications and public relations, whether written, spoken or observed.
• Physical Demands: Sits at desk most of day. Handles office equipment and supplies. Walks short distances. May stoop or bend to file. Works in clean, well-lighted office. Must be able to safely lift 25 pounds using good body mechanics.
• Performance Requirements:
• Non-Performance Requirements: Promotion from: No formal line of promotion. Promotion to: No formal line of promotion. Workers Supervised: None.
• Distributes and routes correspondence and mail for designated individuals.
• Confidentiality: Maintains strict confidentiality.
• Position Requirements:
• Major and Minor Tasks:
• Knows and demonstrates the Franciscan values of Respect, Open Communication, Hospitality and Compassion, while performing all job functions. Demonstrates values with other staff, volunteers, clients, and visitors.
• Education and Training: Graduation from high school or equivalent required. Three to five years experience as secretary is required. Graduation from or certified completion of an administrative support/secretarial program from a technical college is preferred. Proficient with MS Office software required.
• Scope: The above descriptions generally reflect the guidelines necessary to define the primary functions of the position. The above statements shall not be construed as a detailed description of all the work requirements that may be required for the position.
• Prepares and distributes agenda packets, attends meetings and records minutes for Operations Coordinator and Sister Services Coordinator, and other as may be designed.