Administrative Coordinator Marketing Oncology

United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible
For Current Gilead Employees And Contractors
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The Trodelvy Marketing Administrative Coordinator is responsible to provide administrative support to the Lung & Bladder Senior Director, Breast Senior Director, and Regional Marketing Senior Director. In addition, this role will also provide support on project management and key processes. This role will report to the Senior Director, Trodelvy HCP Marketing, Lung and Bladder Indication Lead.
Job Responsibilities
Administrative support - supporting 3 leadership team members including, but not limited to:

• Provide support for standard administrative needs, e.g., travel plan, expenses reimbursements, etc. as needed
• Team events planning and execution
• Scheduling support for teams

Key process support - this includes but is not limited to:

• Track work order progress through contract initiation, PO issue, and invoicing; problem-solve with project managers when issues arise
• Support all steps for work order initiation per team members requests, submitting to system with the appropriate documentations

Key project management support - this includes but is not limited to:

• Maintain work plans on key launch initiatives which include project plan, tasks, and milestones
• Support tracking of budget across Lung and Bladder, identify areas of over or under spend, and support team in delivering on annual budget
• Support calendaring of key meetings with US Marketing leadership, Senior Commercial Leadership, and Global team to optimize collaboration on launch deliverables for Lung and Bladder

Basic Qualifications
Basic Qualifications:
High School and Three Years' Experience
OR
Associate Degree and Two Years' Experience
OR
Bachelor's Degree
Preferred Qualifications

• Previous experience as administrative assistant highly preferred
• Good project management skills to set work targets, track progress and milestones highly desirable
• Ability to follow SOP (Standard operating procedures) and providing efficiency in processes highly desirable
• Proactiveness, good problem solving skills, ability to work with multiple teams highly preferred

The salary range for this position is: $83,895.00 - $108,570.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For Additional Benefits Information, Visit
https://www.gilead.com/careers/compensation-benefits-and-wellbeing

• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees And Contractors
Please log onto your Internal Career Site to apply for this job.
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