Office Coordinator Jobs

Job Overview

Performs a full range of administrative support duties, including cashier (if applicable), balancing cash receipts, preparing bank deposits, Farm Plan, and credit card receivable.

Responsibilities

• Run cards and complete customer signatures for sales.
• Maintain petty cash records.
• Distribute all inter/intra company mail.
• Maintain office equipment in working condition.
• Support management in the pursuit of corporate policies, plans, goals, and long-term objectives.
• Aftermarket Responsibilities
• Monitor and stock office, cleaning, and vendor supplies.
• Provide invoices, reports, or other documents as needed for sales, parts, or service department.
• Provide backup and support for Parts and Service on an as needed basis.
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook.
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
• Foster a great place to work environment, encouraging accountability, open communication, teamwork, and a commitment to serving the customer.
• Sales Responsibilities
• Job Trainer for any new office coordinators.
• Ensure that company's reputation and image in the community is consistent with Hutson Inc. Core Values
• Scan documents and load them into Sales Workflow.
• Prepares bank deposits and balances cash receipts, Farm Plan and credit cards.
• Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper parties within the dealership or delegates this duty to another when needed.
• Complete and mail monthly thank you notes to customers.
• Assist the Support Center with making monthly customer calls for the Internal and SATISFYD Surveys.
• Utilizing checklist, verify that all sales documents are included in each deal.

Qualifications

• Knowledgeable of basic accounting concepts and principles.
• Strong organizational, interpersonal, analytical and communication skills.
• Ability to use standard desktop applications such as Microsoft Office and internet functions.
• Detail oriented.
• 3-5 years of clerical experience is required.
• High School Diploma is required.
• Proficient knowledge of database software and computer application systems.
• Valid Driver's License

Additional Requirements

• Visual Acuity:
• General Physical Requirements:
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (includes inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.
• The worker is required to have visual acuity to determine the accuracy, neatness, thoroughness of work assigned or to make general observations of facilities or structures.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Reaching, Standing, Walking, Lifting, Fingering, Grasping, Feeling, Talking, Hearing, and Repetitive Motions.

Benefits

• Employee referral bonus
• Flexible Spending Account (FSA)
• Employee discounts
• Dependent Care Assistance Plan
• Company-paid short-term disability
• Company-paid term life insurance plus Accidental Death & Dismemberment (AD&D)
• Health Savings Account (HSA) with company match
• Paid holidays
• On-the-job training & skills development
• Wellness Program
• Competitive wage paid bi-weekly
• 401(k) plan with company match
• Employee Assistance Program
• Paid Time Off (PTO)
• Healthcare (medical, dental, vision)
• Uniform allowance

Working Conditions

• Equip: Knowledge and use as it relates to a specific job.
• Collaboration: The ability and willingness to communicate, cooperate and effectively work with co-workers, managers, and customers.
• Hutson Cultural Values
• Message Management: Ability to get accurate and complete messages to the correct person in a timely and efficient manner.
• Cash Management: The process of collecting and managing cash flows.
• Attitude: The employee displays a positive and cooperative attitude about his/her job role, assigned work, and the organization.
• Customer Focus: Brings a "customer-centric" focus in all that they do. The employee enhances the experience for the customer and embraces the customer focused culture.
• Urgency: Responding quickly and effectively to the needs of others, meeting important deadlines and completing important tasks in the assigned time frame.
• CISCO Phone System: Knowledge and use as it relates to a specific job.

#ca-administrative-clerical