Administrative Coordinator- International Jobs

Program: International

Reports to: International Program Officer

Job Location: Midtown, NY, or remote

Classified: Part-time 20 hours per week.

Salary Range: $23 – $29 an hour

Background:

SAGE is the world’s largest and oldest organization dedicated to improving the lives of lesbian, gay, bisexual, transgender, queer, and questioning (LGBTQ+) older people. SAGE leads in addressing issues related to LGBTQ+ older adults. In partnership with its constituents and allies, SAGE works to achieve a high quality of life for LGBTQ+ older people, supports and advocates for their rights, fosters a greater understanding of aging in all communities and promotes positive images of LGBTQ+ life in later years. SAGE fulfills its mission through advocacy, direct services, education, training, and technical assistance programs, locally, nationally, and internationally.

Position Summary:

SAGE’s Administrative Coordinator – International reports to the International Program Officer and is the dedicated administrative coordinator for SAGE’s international projects. These projects include the LGBTI Elders Advancing Initiative, the Global LGBTQ+ Aging Network, and international conference participation and coordination, among other efforts. The LGBTI Elders Advancing Initiative seeks to expand human rights protections and social and economic inclusion for LGBTI older adults around the globe with an initial focus on efforts and local partners in Nepal, the Philippines, Costa Rica and El Salvador. The Global LGBTQ+ Aging Network, launching in spring 2023, is an online portal for LGBTQ+ aging advocates to share and access information, resources, research, and technical assistance regarding global LGBTQ+ aging with other organizers, advocates, and community members from around the world.

The Administrative Coordinator – International is a part-time (20 hours per week) position with the possibility of becoming a full-time (35 hours per week) position in the future.

SAGE seeks a motivated, self-starter to provide administrative support to our international program. This position is an excellent opportunity for those looking to further their experience working with international stakeholders while advancing SAGE’s mission of improving the lives of older LGBTQ+ people. The Administrative Coordinator – International should be comfortable working independently in a fast-paced environment and have experience implementing administrative projects and systems.

Primary Responsibilities:

• Work with SAGE’s Finance Team and International Program Officer to support expense reporting, including reimbursements, vendor invoices, travel expenses, and credit card reconciliation
• Manage general inboxes and external inquiries for SAGE’s international team and raise issues to the attention of the International Program Officer
• Coordinate, schedule, and participate in team meetings and assist in recording meeting notes, tracking action items, and scheduling follow-ups for our international team and external partners
• Contribute to SAGE’s communications around international programs by supporting SAGE’s communications team and working in close connection with the International Program Officer; and
• Maintain SAGE’s international contact management system and implement systems for tracking outreach efforts
• Coordinate with external partners and consultants related to SAGE’s international initiatives, including supporting logistics around the event and conference planning
• Manage other administrative tasks as needed
• Gather, enter, and update data management systems and work plans to maintain departmental records on international initiatives, including the Global LGBTQ+ Aging Network and the LGBTI Elders Advancing Initiative

Required Skills and Competencies:

• Demonstrate the ability to deliver culturally responsive services successfully
• Strong organizational skills with an ability to manage and prioritize multiple tasks
• Strong written and verbal communication skills
• Bachelor’s Degree or sufficient work experience providing administrative support to a mission-based organization
• Excellent time management skills with a proven ability to meet deadlines
• Excellent computer skills, including MS Office Suite (Excel and Word), Outlook, and Virtual meeting platforms (Zoom and Teams) – and ability to learn other pertinent software systems and databases
• Knowledge and/or experience working in LGBTQ+ communities
• Ability to work independently as well as be an involved member of the International Team

Preferred Skills/Qualifications:

• Bilingual (English/Spanish) is strongly preferred

How to Apply: Please click here to begin the application process. Contact [email protected] if you have any questions.

Equal Employment Opportunity
SAGE is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, ethnicity, creed, color, religion, sex or gender, sexual orientation, gender identity, gender expression, alienage or national origin, ancestry, age, citizenship status, marital or family status, family medical history or genetic information, veteran status, HIV serostatus, military or military discharge status, height, weight, disability or handicap, domestic violence victim status, employment status, socioeconomic status, criminal history or arrest record, sexual or other reproductive health decisions, natural hair or hairstyle, or any other status or characteristic protected by applicable federal, state, or local laws. SAGE is dedicated to this policy, with respect to all matters concerning employment.