Administrative Assistant/Bookkeeper Jobs

Looking for an experienced Office Administrator/Bookkeeper for a local Construction/Property Management Company based in Queens. Located in Maspeth, NY. Our ideal candidate must be a reliable, self-motivated, high-energy individual with a strong work ethic. Knowledge of Construction, Real Estate and/or Property Management is a plus. Office experience is a MUST.

Job responsibilities include:

• Assist Operations Principals with preparations and transmissions of work agreements & COIs
• Maintaining and Organizing files
• Prepare all weekly/quarterly reporting and taxes
• Billing/invoices
• Monthly bank reconciliations
• Manage/collect all vendor and subcontractor information such as COI, W-9s
• Applications (Insurance, Credit, Tax Exemption, Licenses)
• Office stock
• Tracking vacation & sick time for all employees.
• Audits
• QuickBooks Accounting & Data Entry
• Processing payments
• Preparing weekly Employee payroll
• Income, and receipts
• Answering phones & taking messages
• Working with our CPA’s
• AIA contracts
• Organizing/scheduling meetings

Requirements:

• Ability to commute
• Ability to multi-task & prioritize needs
• Multiple Book Bookkeeping
• Neat Organizational skills
• Good Verbal and written skills
• Attention to detail and problem-solving
• QuickBooks experience.
• Excellent knowledge of the MS office programs, particularly Excel, Word & Outlook.
• Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations

Job Details

Full-Time Position: In Office only.

Monday- Friday; 9:00am- 5:30pm

Parking on site- Parking lot.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Maspeth, NY 11378: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Customer service: 5 years (Required)

Work Location: One location