Administrative Assistant - Remote | Wfh

Join a vibrant community committed to making a difference! We are an innovative design firm dedicated to enhancing lives and creating spaces where people thrive. Our collaborative team of architects, engineers, community planners, interior designers, energy specialists, and support staff is united by a passion for communication, mutual respect, and pushing the boundaries of what's achievable together. Our diverse portfolio spans everything from affordable housing to grand-scale site planning, making every project an opportunity to transform lives.
Your Contribution
At our forward-looking design firm, we're seeking an enthusiastic Administrative Assistant to play a pivotal role in our dynamic team. In this role, you'll play a key part in keeping our office operations seamless and efficient, while providing crucial support to our creative professionals. Your work will be instrumental in ensuring the success of our projects.
Here's a Glimpse Into Your Role
Empower project teams by crafting, revising, and proofreading a range of documents, from proposals to specifications, with precision and flair.
Keep our information hub up-to-date by managing our database and generating insightful reports.
Dive into basic accounting tasks, including updating records, processing invoices, and preparing financial reports.
Coordinate smooth travel experiences for project teams, handling everything from flights to accommodations.
Assist with organizing project documentation, with tasks like printing, scanning, and making deliveries.
Champion a well-organized office environment by tending to common areas, restocking supplies, and ensuring equipment runs smoothly.
Handle incoming and outgoing mail and packages with a sense of efficiency and care.
Extend a warm welcome to incoming calls and messages, directing them thoughtfully and professionally.
Contribute to the planning and execution of office events that spark camaraderie and creativity.
Assist in coordinating maintenance work with external vendors, ensuring our space is top-notch.
This position is full-time, mainly in our vibrant office space, with the flexibility for occasional remote work.
Qualifications To Thrive
Education: An associate degree or equivalent work experience
Experience: 5 years in a similar role
Desirable Skills
Remarkable organizational and interpersonal prowess
A keen analytical mindset
Exceptional written and verbal communication skills
A flair for numbers and basic accounting/bookkeeping experience
Proficiency in the Microsoft Office Suite
A knack for embracing new technologies
Familiarity with CRM or ERP systems is a bonus
About Our Energetic Community
Nestled in Collingswood, NJ, our office is conveniently located near the PATCO Speedline and just a hop away from Center City Philadelphia. The charming streets around our office are lined with shops, eateries, and services, creating a vibrant atmosphere. Perks of being part of the Thriven Design family include:
A learning-centered environment that supports your growth with conference sponsorships, licensing exam assistance, and 20 hours of paid learning time annually.
A warm and inclusive culture, filled with in-office gatherings and post-work festivities.
Comprehensive benefits encompassing health and dental insurance, 401k, an Employee Stock Ownership Plan funded by the company, paid time off, holidays, and scheduling flexibility.
A chance to advance your career at your chosen pace, with clear pathways for growth.
As an employee-owned venture, your success is deeply tied to ours. We offer mentorship, well-defined career progressions, licensing support, ongoing education prospects, and more.
We're equipped for hybrid work setups, supplying the tools you need to work from home, alongside generous PTO and competitive benefits.
Embracing diversity, we're proud to be an Equal Opportunity Employer, fostering a richly varied team and community.
If you need alternative application methods, kindly reach out directly to the employer for accommodation, as Indeed doesn't oversee the employer's application process.
Employment Type: Full-Time
Salary: $ 50,000.00 Per Year