Administrative Assistant, Real Estate, Facilities, And Office Operations

Position Overview

The Administrative Assistant, Real Estate, Facilities and Office Operations provides administrative and operational support in the day-to-day operations of Major League Baseball’s office in Midtown Manhattan, satellite offices, offsite events and onsite catering and hospitality. The position will report to the Vice President, Real Estate, Facilities and Office Operations.

Essential Functions

• Manager the COI process with employees and vendors
• Manage department calendar
• Assist with MLB intranet site content
• Submit and track all building work orders related to the department
• Track and monitor metrics as they relate to Office Operations (catering and beverage requests, conference room requests, supply ordering)
• Process department invoices, track budgets, reconcile monthly bills and expenses
• Collaborate with the mailroom and facilities team and assist with coverage as needed
• Support offsite and onsite events and meetings
• Participate in ad-hoc projects as needed
• Manage Office Ops document drives (including photo gallery for events)
• Assist with new hire set ups and desk assignments
• Work closely with reception team and assist with coverage as needed

Qualifications And Skills

• Available and “on call” to address operations issues during non-work hours
• Ability to lift approximately 15 – 20 pounds
• Ability to work within a budget
• Excellent verbal and written communication skills
• Bachelor’s Degree preferred
• Detailed-oriented, with strong project planning and time management skills
• At least two (2) years of experience in reception and/or administrative services
• Able to exercise discretion with highly confidential information
• Flexible team player, with a track record of reliability and strong interpersonal skills
• Computer literate, and familiar with all Microsoft Office products
• Ability to be in the office Monday through Friday. Nights, weekends, and holiday coverage may be required on occasion

Per the NYC pay transparency law, the hiring range for this position is $55,000 to $62,500

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees. MLB offers employees a full range of best in class benefits with no employee contributions towards medical, dental, and vision coverage premiums, as well as incentive and recognition programs, life insurance and automatic employer 401k contributions. All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended from time to time.

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