Administrative Assistant, Part-Time Temporary - Remote

• This position interacts with internal colleagues, external business customers, authors, and vendors, aiming to provide administrative support, facilitate communication, ensure smooth operations, and maintain positive relationships.
• The level of supervision received by this position may vary but typically includes guidance, priority setting, and alignment with organizational goals from department heads, executives, or senior leadership.
• Planning and organizing skills are essential for tasks such as coordinating meetings, managing calendars, organizing documentation, supporting events, and prioritizing tasks.
• Provide support in event management for internal meetings and small events, contributing to their successful organization and execution.
• Maintain and update calendars for internal executives, ensuring accurate scheduling and coordination of appointments and events.
• Manage the internal phone list and staff directory, ensuring up-to-date and accurate contact information.
• Oversee employment appreciation efforts, such as staff birthdays and holiday gifts, to foster a positive work environment.
• Schedule and coordinate meetings, including preparing agendas, taking notes, and updating meeting documents as required.
• Create presentation materials and documentation to support leadership in internal needs, such as meetings, reports, and presentations.
• While not directly responsible for budgetary, cost, profit, production, or maintenance aspects, this position may contribute to cost-effective practices and adhere to financial guidelines.
• Assist the leadership team in preparing slides and materials for company-wide meetings, ensuring their effectiveness and professional presentation.
• The end results expected from this position include efficient administrative processes, well-organized meetings, accurate reporting, successful support for author programs, effective communication with internal colleagues, external business customers, authors, and vendors.
• This position oversees the workflow of others to some extent, particularly in coordinating meetings, managing schedules, and delegating tasks within the administrative support function.
• Manage sales team in boxes and appropriately route messages to the relevant teams to facilitate effective communication and responsiveness.
• The size of the staff supervised or supported by this position may vary, but the primary focus is on providing assistance to leadership roles within Corwin, including executives, department heads, and other managerial positions.
• Oversee all administrative and onboarding aspects of the author consulting program, including CRM updates, tax information/collection, contracts, and communication, ensuring compliance and smooth operations.
• Collaborate with the finance department to request Purchase Orders (POs) when necessary, adhering to budgetary guidelines and processes.
• Manage reporting systems and team Key Performance Indicators (KPIs) on an ongoing basis to track and analyze performance.
• In addition to daily responsibilities, there may be longer-range project goals, such as process improvements, implementing new systems or tools, or participating in cross-functional initiatives.
• Book travel arrangements for executive team members, ensuring efficient and cost-effective travel logistics.
• Provide comprehensive administrative support to editorial, marketing, and sales teams, ensuring smooth operations and efficient workflows.
• Support the distribution of author gifts and awards to maintain positive relationships and recognize achievements.
• The nature of the work performed by this position involves providing comprehensive administrative support within departments such as editorial, marketing, and sales.
• Handle reimbursements and expense approvals for authors, consultants, and team members, ensuring timely and accurate processing.

• Contribute to process improvement efforts by identifying areas for optimization and implementing changes to increase efficiency.
• Strong organizational skills to maintain efficiency and keep track of various responsibilities.
• Strong communication skills, both written and verbal, to effectively convey information and interact with others.
• Collaborate with cross-functional teams on special projects or initiatives to contribute to the overall success of the organization.
• Provide support and assistance to other departments or teams within the organization as needed, beyond the primary areas of focus.
• Proficiency in technical skills relevant to the role's requirements.
• Familiarity with expense reporting platforms and financial tools, such as Concur or Proactis, is preferred.
• A minimum of 5 years supporting executive teams, demonstrating the ability to handle multiple priorities and stakeholders.
• Experience with Microsoft suite of products, including Teams, Outlook, PowerPoint, Excel, and Word.
• Ability to manage multiple priorities and make decisions regarding task prioritization.

SAGE Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want SAGE to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.