Administrative Assistant Jobs

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 22,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org .

Nursing and Midwifery Education and Strategy (NaMES) supports the organisation in achieving their vision and values by providing education and training and advancing clinical practice to ensure Monash Health has a contemporary, flexible and highly skilled nursing and midwifery workforce.

About The Role

Come and join the NaMES team in a permanent part-time position! This important Administrative Assistant role works as part of the administration team to provide high level administrative support to the NaMES team and key stakeholders.

Some Of The Role’s Tasks Include

• Stationery management for NaMES team (across all sites)
• Assisting NaMES staff with computer support, creating and maintaining databases, enquiries, etc
• Diary management
• Managing updates and communications to the team through emails, newsletter and on-line forums, as well as via the all staff intranet
• Arranging meetings and forums
• Handling education and training enquiries (emails and phone enquiries)

About You

You will have experience in a similar administrative role, along with excellent communication skills and the ability to work both independently and as a member of a supportive team. Your technical skills include well developed computer skills and high level knowledge of the Microsoft suite of software, including Outlook.

What You Need

• Well-developed computer skills and knowledge of common software programs including Microsoft Office
• Current Working with Children's Check
• Previous experience and understanding of a large health care organisation would be advantageous
• Experience in a similar role with the ability to prioritise own workload, multiple tasks and meet deadlines
• Current Police Check
• Current Immunisations

What We Offer

• Access to benefits, including salary packaging and on site subsidised staff car parking
• A supportive team environment

How To Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at [email protected] .

Offers of employment can only be made once all required probity checks have been completed. These include:

• A current Victorian Employee Working with Children’s Check (or proof of payment for same);and
• Reference checks;
• A clear Police Check conducted within the last three months;
• Proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status. The current orders require evidence of three doses for COVID-19.

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 and Influenza as part of their application. Acceptable evidence is a copy of your Immunisation History Statement which can be accessed via myGov.

Offers of employment will only be made to candidates who can provide evidence that they meet full vaccination status.