Administrative Assistant Jobs

Largest supplier of waffle mix in the United States for the best hotels, universities, restaurants and theme parks seeks a full-time Administrative Assistant based in South Bend, IN to support the Senior Vice President of Operations.
Great benefits include medical, dental, life, paid time off and 401k plan.
Essential Functions

• Assist SVP of Operations in all facets of Warehouse Management, including searches for warehouses, review of proposed leases, completion of required tenant paperwork, and rent payment approvals.
• Serve as liaison between SVP of Operations, Accounts Payable, CFO and Landlord/Brokers via email and phone calls.
• Maintain spreadsheets and create reports as needed, including sales rep assignments to warehouses.
• Establish FDA registrations for new warehouses along with additions to internal systems and tracking reports. Respond to post health department inspections with requested documentation and required updates.
• All other tasks as assigned.
• Serve as point of contact for warehouse communications to field sales.
• Complete credit applications for vendors, PM, rentals, services, and repairs.

Knowledge & Skills

• Ability to work autonomously, prioritize assignments, and follow up with colleagues to ensure the completion of assigned tasks.
• PC knowledge, with Microsoft Office. Intermediate to Advanced Excel skill level.
• Strong written and verbal communication skills.
• Ability to handle confidential information responsibly and professionally in accordance with departmental policies.

Education & Work Experience

• High School Diploma or equivalent certificate required; Associate's degree from an accredited college or university preferred.
• Previous Food company experience preferred, not required.
• Previous related administrative office experience required.