Administrative Assistant Ii – Performance Operations

Performance Operations is a group within the US Commercial organization that is made up of five talented teams: Brand Excellence, Field Planning & Analytics, Leadership & Development, Marketing Operations, and US Commercial Compliance. These teams drive business performance by creating efficiencies, identifying opportunities, and instilling excellence across the enterprise. Performance Operations is an essential partner driving business and ensuring AbbVie is future-ready now by leveraging our subject matter expertise. We value trust, partnership, empowerment, agility, inclusion,
and grit.
This position requires intuitive agility, detailed event planning/management abilities, collaborative leadership, and agile administrative skills.
Responsibilities include: Support for the Vice President of Performance Operations and selected staff members including:

• Detailed event planning and management for onsite (primarily Lake County, but other HQ locations as well) and offsite events
• High school diploma or equivalent
• Calendar management including collaborating with various departments on leader’s behalf as needed to ensure smooth operations
• Prepares agendas for Vice President Leadership meetings and leads coordination of significant events for all Performance Operations
• Active management of email group codes/organizational charts for a large team
• Compliant and timely completion of expense reports
• Coordinate all Catering needs for LRR/SP2 meetings (hosted by Elaine Sorg) on behalf of Brand Excellence Team
• Leads monthly meetings and agendas for Performance Operations Admin Team fostering a collaborative culture
• Professional demeanor and ability to maintain confidentiality
• Uses intermediate to advanced software skills to performance assigned work. Uses and understands all software in Microsoft Office Suite, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive
• Self-starter that uses foundational knowledge and experience to grow intuitively
• Thorough travel management through Corporate Travel website and other programs
• Learns quickly and can change direction if necessary. Open to coaching and suggestions from all team members
• Compiles monthly highlights for Vice President of Performance Operations
• Intermediate to advanced Microsoft Office Suite skills, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive
• Team-oriented, can-do attitude, collaborative partner
• Minimum of 3 years of administrative assistant related experience
• Effective coordination of teleconference (Teams, Zoom) needs; other A/V needs
• Creation and routing of SOWs and POs; other budget tasks as team specific
• Professionally interacts with high level executives and consistently handles confidential or business-sensitive information
• Coordinates new employee setups and onboarding

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.