Administrative Assistant Ii - Ca&O

This position requires intuitive agility, detailed event planning/management abilities, collaborative leadership, and agile administrative skills.

• Team-oriented, can-do attitude, collaborative partner
• Detailed event planning and management for onsite (primarily Lake County, but other HQ locations as well) and offsite events
• Prepares agendas for Vice President Leadership meetings and leads coordination of significant events for all Performance Operations
• Active management of email group codes/organizational charts for a large team
• High school diploma or equivalent
• Leads monthly meetings and agendas for Performance Operations Admin Team fostering a collaborative culture
• Creation and routing of SOWs and POs; other budget tasks as team specific
• Compiles monthly highlights for Vice President, CA&O and Patient Services
• Intermediate to advanced Microsoft Office Suite skills, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive
• Uses intermediate to advanced software skills to performance assigned work. Uses and understands all software in Microsoft Office Suite, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive
• Self-starter that uses foundational knowledge and experience to grow intuitively
• Minimum of 3 years of administrative assistant related experience
• Learns quickly and can change direction if necessary. Open to coaching and suggestions from all team members
• Professionally interacts with high level executives and consistently handles confidential or business-sensitive information
• Coordinates new employee setups and onboarding
• Compliant and timely completion of expense reports
• Effective coordination of teleconference (Teams, Zoom) needs; other A/V needs
• Thorough travel management through Corporate Travel website and other programs
• Professional demeanor and ability to maintain confidentiality
• Calendar management including collaborating with various departments on leader’s behalf as needed to ensure smooth operations

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.